Executive Assistant

Start free →

Or apply yourself on the official page →

About the role

Executive Assistant We are seeking an experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy. In this role, you will serve as a strategic operational partner—managing complex schedules, seamless travel logistics, high-impact meetings, and key team communications. By streamlining administrative workflows and maintaining high operational standards, you will enable executive leadership to focus on critical strategic priorities and driving business growth. Responsibilities  • Executive Calendar & Time Management: Serve as the primary gatekeeper and manager of the SVP’s calendar, strategically prioritizing requests to optimize executive time. Coordinate complex internal and external meetings across multiple time zones, resolving scheduling conflicts proactively. • Travel & Expense Administration: Plan, book, and manage comprehensive end-to-end domestic and international travel itineraries, including flights, lodging, transportation, and meeting logistics. Prepare, submit, and track timely Travel & Expense (T&E) reports in compliance with company policies and financial guidelines. • Meeting & Event Planning: Oversee the end-to-end planning and execution of executive meetings, departmental events, leadership offsites, and team gatherings. Manage event logistics, including vendor communication, custom ordering, catering menu selection, agenda distribution, and budget tracking. • Executive Partnership & Communication Support: Act as a seamless liaison between the SVP, direct reports, internal cross-functional teams (e.g., Finance, Accounting, HR), and external partners. Draft, edit, and format high-quality documents, memos, and executive PowerPoint presentations. Maintain organized filing systems, monitor key incoming communications, and handle sensitive, confidential information with absolute discretion. • On-Site Operations Support: Maintain presence on site with executive to develop and execute activities, as appropriate; may include being present at several office sites in the geographic footprint  Basic Qualifications • High School Diploma, GED, or Equivalent Certification • At least 5 years of experience supporting executive leadership  • At least 2 years of administrative experience managing executive calendars, complex travel logistics, expense reporting, event coordination, and cross-functional communications • At least 1 year using Google Workspace or Microsoft Office Suite Preferred Qualifications • Associate Degree in Communications or a related discipline • 7+ years of experience supporting executive leadership in a fast-paced corporate environment • 5+ years of end-to-end event planning, budget oversight, and vendor contract management experience • 5+ years of travel booking, expense reconciliation, and workflow management experience • Advanced proficiency in Google Workspace and Microsoft Office Suite, specifically PowerPoint and Excel At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Chicago, IL: $86,000 - $98,200 for Executive Assistant   McLean, VA: $94,700 - $108,000 for Executive Assistant   New York, NY: $103,300 - $117,900 for Executive Assistant   Richmond, VA: $86,000 - $98,200 for Executive Assistant   Riverwoods, IL: $86,000

View the official posting →