Privacy Policy
Last updated: October 2026 · Early access
This policy explains, in plain language, what SponsorApply collects, why, who processes it for us, how long we keep it and what you can ask us to do with it. Questions: hello@sponsorapply.com.
What we collect
- Account details — your email address, and if you use Google sign-in, your name, email and profile picture (basic identity only).
- Your resume and profile — the resume text or PDF you upload, the job titles, destinations, salary range and other answers you give us in the quiz or profile.
- What you do with jobs — saved jobs, matches, the application packs we prepare for you and the status you record in your tracker.
- Payments — what you bought and when. Card and account details are handled by the payment provider; they never reach our servers.
- Job alerts — the email address and search you subscribe with.
- Basic usage statistics — pages visited, the referring website, device type and country. Visitors are counted with a hashed identifier that changes every day; we do not use advertising trackers.
Why we use it (and our lawful basis)
- To provide the service you asked for — matching you to jobs, showing sponsorship evidence and preparing tailored resume + cover letter packs (performance of a contract).
- To send you sign-in links, receipts and the emails you chose (alerts, Auto-Pilot digests) (contract and consent; every alert email can be stopped).
- To keep the service secure, prevent abuse and understand which pages are useful (legitimate interests).
- To keep payment records we are legally required to keep (legal obligation).
Applications: we never submit for you
SponsorApply prepares application packs. It does not send your resume to employers. You choose whether to use a pack and you submit it yourself on the employer's official application page.
Who processes your data for us
- OpenAI or Anthropic — AI models that read your resume and a job description to score matches and draft your tailored resume and cover letter.
- Resend — sends our emails (sign-in links, alerts, digests).
- Railway — hosts the application and its database.
- PayPal — processes payments (checkout is currently paused while we move to a new provider, Dodo Payments, which will process payments once live).
- Google — sign-in if you choose "Continue with Google", and web fonts loaded from Google Fonts (which means Google receives your IP address when a page loads).
We never sell your data and never share your resume with employers or recruiters. We never read your email inbox.
International transfers
These providers may process data in the United States and other countries outside your own. Where the law requires it, transfers rely on the providers' standard contractual clauses or equivalent safeguards.
How long we keep it
We keep your account, resume, profile and prepared packs for as long as your account exists, so your history and tracker keep working. When you ask us to delete your account, we delete this data from the live database. Payment records are kept for as long as tax and accounting law requires. We are working on automatic deletion of inactive accounts and old packs and will update this page when it is in place.
Your rights
You can ask us to access, correct, export or delete your data, or object to how we use it. For now, email hello@sponsorapply.com from your account address — self-serve export and deletion are coming. You can edit your resume and profile yourself at any time from your profile page. If you are unhappy with our answer, you can complain to your local data protection authority.
Where our sponsorship data comes from
Employer sponsorship evidence comes from public government records: the USCIS H-1B Employer Data Hub (FY2023 approvals), the UK Home Office register of licensed sponsors, Canada's ESDC positive LMIA employer list and the Dutch IND public register of recognised sponsors. Job listings come from employers' public job boards (such as Greenhouse, Lever, Ashby, Workday and SmartRecruiters) and a few public job aggregators.
Changes
If we change how we use your data, we will update this page and the date above.