Front Desk Specialist (Maternity Backfill) - Emirati Nationals Only

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About the role

Front Desk Specialist - Intern (Open)  Reception responsibilities: • Greeting clients, visitors, and staff with in a professional and courteous demeanor and managing check-ins with efficiency. • Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. • Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. • Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. • Maintaining a clean and organized reception area with high standards. • Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. • Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team. • Adhering to security protocols by managing visitor logs, issuing access badges and monitoring building entry procedures. • Coordinating the process of obtaining building permits and supporting employees with building and parking access. • Arranging business cards for new recruits. • Helping guests by coordinating with internal teams to arrange refreshments during meetings. • Processing contracts renewal for Admin services for all Gulf-Levant offices. • Prepare and process Shopping cart, PO, invoices for approval, ensuring timely payments to vendors and service providers. • Liaising with accounts for Invoice processing. • Supporting Brand teams with shipping of brand materials • Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics • Any Adhoc support that may be needed/requested. • Assist with vendor creation by loading new Vendors in the relevant system.   • High School diploma or equivalent required. Some college or further education preferred. • Strong communication and interpersonal skills required. • Demonstrates decision making and organizational skill. • Must be proficient in the use of Microsoft Word, Excel, Windows, PowerPoint and basic computer use. • Preferred: least 2 years of customer relations experience. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.  US & Puerto Rico only - to learn more, visit  https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html

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