Jobs / United States / Harvard University
Staff Assistant
Harvard University · 🇺🇸 Cambridge, MA, US
Sponsorship verdict
Sponsorship possible
One solid signal, not two — worth applying, and worth asking about sponsorship early.
- Employer is on a government sponsor recordThe US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
- The posting doesn’t mention sponsorshipSilence isn’t a refusal — ask the recruiter before investing much time.
- No salary bar for this routeH-1B has no fixed salary bar: the employer must pay at least the prevailing wage for the role and area. Cap-subject employers enter a lottery weighted by wage level. Source: https://www.federalregister.gov/documents/2025/12/29/2025-23853/weighted-selection-process-for-registrants-and-petitioners-seeking-to-file-cap-subject-h-1b, rules effective 2026-02-27.
- What Harvard University paid sponsored hires in similar roles6 certified filings for “Assistant Professor” (Foreign Language and Literature Teachers, Postsecondary) in MA: $77k–$104k, median $82k. Most were filed at wage level I (100%) — 1 lottery entry, ≈15% projected selection odds for cap-subject employers. Source: US Department of Labor LCA disclosure data (Oct 2025 – Jun 2026).
- Confirmed live todayWhen a source last listed this job as open.
US H-1B: cap-subject employers enter a lottery weighted by wage level — Level I gets 1 entry, Level IV gets 4 (DHS projected selection odds ≈15% at Level I to ≈61% at Level IV). Universities and non-profit research employers are cap-exempt. The $100,000 fee for new petitions from abroad is currently blocked by a court order (appeal pending).
A verdict summarises public evidence; it is not legal advice and never a guarantee — the employer and the immigration authority decide. Sign in to factor in where you can already work.
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Sponsor Radar — Harvard University
The US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
Past sponsorship or register membership never guarantees sponsorship for this vacancy or for you. Full Sponsor Radar for Harvard University →
About the role
Job Summary: The Admissions Staff Assistant provides administrative and operational support to the Admissions team, helping ensure timely, accurate, and responsive service to prospective students, applicants, admitted students, faculty, staff, and visitors. This position serves as a key point of contact for the Admissions inbox and phone line, coordinates event logistics, supports application processing and admissions committees, maintains admissions systems and web content, and processes travel and expense-related documentation. The ideal candidate is organized, detail-oriented, responsive, comfortable managing multiple priorities, interested in and comfortable with databases and administrative systems, and able to work effectively with confidential student and applicant information. TYPICAL DUTIES AND RESPONSIBILITIES Admissions Communication and Customer Service • Serve as the primary contact for prospective students and applicants through the admissions email inbox and telephone line. • Provide accurate and timely information regarding application submission, admission policies and procedures, deadlines, events, and related inquiries. • Research questions and refer inquiries to the appropriate staff or office as needed. • Maintain and update admissions email templates, inbox snippets, and other standard communications to ensure information is clear, consistent, and current. • Support admitted-student outreach activities and other admissions communications as needed. Application Processing and Student Records • Provide administrative support throughout the annual admissions cycle, including maintaining files, updating database records, producing reports, editing admissions materials, and completing related tasks. • Support application processing during peak periods, including updating application records, reviewing and organizing materials, resolving application-related issues, and assisting with other processing needs. • Process incoming and final transcripts for admitted students. • Update prerequisite information and other related student records. • Assist with coordinating faculty interview processes involving applicants, admitted students, and faculty. Admissions Committee and Event Support • Support admissions committees by maintaining SharePoint folders, assembling committee materials, uploading and maintaining committee information in Slate, and completing related administrative tasks. • Create and maintain admissions events in Slate. • Support admissions events by coordinating catering, reserving rooms, preparing materials, and assisting with communications and logistics. • Provide support for recruitment travel logistics, including travel arrangements, materials, mailings, registrations, and follow-up activities. • Provides support for the English for Design program. • Support admissions projects and recruitment initiatives as needed. Website and Digital Content • Responsible for requested updates to the Admissions website, ensuring that information is accurate, consistent with application instructions, and updated with current admissions and event information. • Edit recruitment and admissions instructional videos as needed. Financial and Administrative Operations • Process admissions-related expenses and reimbursements, including Open House travel reimbursements, admitted-student event expenses, credit card statements, invoices, and reimbursements through Concur. • Maintain accurate records and documentation related to admissions expenses and reimbursements. • Manages student worker hiring paperwork as well as event hiring, and processes weekly payroll across admissions functions and the summer English for Design program • Serves as liaison for student employment practices within the admiss