Finance Associate

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About the role

Job Summary: The Finance Associate provides foundational financial, transactional, and compliance support for academic departments and centers within the Faculty of Arts and Sciences. Reporting to the Manager of Financial Operations, this role supports day-to-day financial operations, ensures accurate processing of transactions, and assists faculty and staff with university financial procedures. Working with their manager, the Finance Associate is responsible for procurement review, travel and expense processing, accounts receivable, cash handling activities, and transactions associated with year-end close while developing knowledge of university financial systems and policies.  Given the breadth and diversity of financial operations across the academic enterprise, the Finance Associate may perform additional financial, operational, and administrative responsibilities that are consistent with the scope and level of the position but are not specifically listed in this description. Responsibilities may evolve over time to meet changing business needs, support new initiatives, and ensure effective service to departments and centers. Job-Specific Responsibilities: Procurement & Requisition Support • Review and approve requisitions: • • Costing accuracy • Funding availability • Compliance with competitive bidding requirements (e.g., multiple quotes) • Process and track change order requests Travel & Expense Processing • Reconcile P-Card and department card transactions in Concur • Review expense reports for: • • Required receipts and documentation • Appropriate approvals • Compliance with institutional policies • Ensure travel expenses align with federal and institutional guidelines (e.g., per diem, airfare class, lodging limits) • Work with faculty and staff to obtain missing documentation and support timely submission in Concur • Process late reimbursements (e.g., via Aurora or equivalent systems) • Process non-employee travel reimbursements Accounts Receivable & Revenue Support • Gather information needed for billing • Record incoming payments (checks, wires, credit cards) • Assist in resolving unclaimed or unidentified incoming payments • Match payments to invoices and escalate discrepancies as needed • Review checks and wire transfers and indicate appropriate chart string/funding allocation • Respond to basic donor and external partner inquiries regarding payment methods • Confirm receipt of funds with donors and stakeholders as directed Cash & Payment Operations • Initiate wire transfers and support foreign payment processing (in coordination with invoice workflows) • Manage and reconcile petty cash in compliance with policy Year-End Close Activities • Receive and process invoices against open purchase orders • Assist in reviewing invoice holds reports and resolving exceptions • Process outstanding procurement card (P-Card) transactions • Deposit cash and check receipts in accordance with university policy • Assist in reviewing and claiming unclaimed incoming wire transfers Working Conditions : Work is performed in an office setting; this is a hybrid position requiring 3 days per week on campus  Physical Requirements : Sitting and using near vision for reading and computer work for extended periods of time  Basic Qualifications: • Associate’s degree in accounting or equivalent experience • At least 3 years’ related experience (4+ years if no Associate’s degree) Additional Qualifications and Skills: • Bachelor’s degree in finance, accounting, business administration, or related field (or equivalent combination of education and experience) desirable • Computer competency requiring spreadsheet and database software required. • Basic familiarity with financial or expense systems (e.g., Oracle

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