Contracts Specialist

Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm's work is distinguished by a unique combination of precision and vision. Based in either Los Angeles, Orange County, Century City, Palo Alto, San Francisco, the Contracts Specialist will support Gibson Dunn's global operations by reviewing, negotiating, drafting, redlining, and administering vendor and firm contracts across a wide range of service and technology categories. This position works closely with other members of the Procurement team, as well as the Office of General Counsel (OGC), Information Security, Finance, and business owners across departments (including IT, Research & Information Management, Events, Marketing, and Finance) to ensure contracts are processed efficiently, accurately, and in accordance with firm policy. The ideal candidate has strong attention to detail, sound commercial judgment, working knowledge of contract terms, and the ability to manage a high volume of agreements in a fast-paced, deadline-driven environment. This role reports to the Vendor Contracts Manager. Responsibilities include: Contract Review, Drafting & Negotiation: • Review, negotiate, draft, and redline vendor and firm agreements including, but not limited to, technology platforms, professional services, consulting, subscriptions, and SaaS arrangements, using established playbooks. • Perform in-depth review of routed contracts and identify deviations from standard terms, playbook positions, or firm policy for escalation to the Vendor Contracts Manager or OGC. • Identify and resolve legal issues and commercial terms using established playbooks, escalating higher-risk or non-standard issues as appropriate. • Negotiate directly with vendors as needed, particularly where specialized or technical contract terms are involved. • Maintain and periodically update the firm's contract playbooks and templates to reflect evolving negotiating positions, legal requirements, and business needs. Procurement & Stakeholder Coordination: • Review contracts routed for intake to assess completeness, urgency, risk level, and agreement type, and direct each to the appropriate review workflow. • Perform final quality control on negotiated agreements prior to execution, confirming that negotiated changes are accurately incorporated, exhibits and schedules are complete, and coordinate with Procurement, Finance, Information Security, IT, and business units to gather required approvals and ensure agreements meet operational and policy requirements before execution. • Partner with Procurement team members, who generally remain the primary point of contact with the vendor, to keep the vendor and internal stakeholders aligned throughout the review and negotiation process. • Track and follow up on outstanding approvals, signatures, and open action items to advance contracts moving through the review cycle without unnecessary delay. Contract Lifecycle Management & Repository Administration: • Maintain accurate, organized records of contracts, amendments, and approvals within the firm's contract lifecycle management (CLM) system and repository. • Ensure executed agreements are stored correctly in the contract repository and that key terms, dates, obligations, and metadata are accurately captured in the CLM system. • Monitor contract terms and key obligations, including renewal and expiration dates, termination and notice windows, price increases, deliverables, and insurance requirements, and proactively notify stakeholders of upcoming milestones. • Support administration and data integri