Jobs / United States / William Blair Company LLC
Meeting Planning & Hospitality Specialist
William Blair Company LLC · 🇺🇸 Chicago, Illinois, United States
Sponsorship verdict
Sponsorship possible
One solid signal, not two — worth applying, and worth asking about sponsorship early.
- Employer is on a government sponsor recordThe US Department of Labor certified 13 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 3 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
- The posting doesn’t mention sponsorshipSilence isn’t a refusal — ask the recruiter before investing much time.
- No salary bar for this routeH-1B has no fixed salary bar: the employer must pay at least the prevailing wage for the role and area. Cap-subject employers enter a lottery weighted by wage level. Source: https://www.federalregister.gov/documents/2025/12/29/2025-23853/weighted-selection-process-for-registrants-and-petitioners-seeking-to-file-cap-subject-h-1b, rules effective 2026-02-27.
- Confirmed live todayWhen a source last listed this job as open.
US H-1B: cap-subject employers enter a lottery weighted by wage level — Level I gets 1 entry, Level IV gets 4 (DHS projected selection odds ≈15% at Level I to ≈61% at Level IV). Universities and non-profit research employers are cap-exempt. The $100,000 fee for new petitions from abroad is currently blocked by a court order (appeal pending).
A verdict summarises public evidence; it is not legal advice and never a guarantee — the employer and the immigration authority decide. Sign in to factor in where you can already work.
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Sponsor Radar — William Blair Company LLC
The US Department of Labor certified 13 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 3 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
Past sponsorship or register membership never guarantees sponsorship for this vacancy or for you. Full Sponsor Radar for William Blair Company LLC →
About the role
Solutions for Today’s Challenges. Vision for Tomorrow’s Opportunities. Join William Blair, the Premier Global Partnership. The Meeting Planning & Hospitality Specialist will plan mid-to-large-scale meetings, conferences, summits, and events from initial concept through completion. Source and negotiate contracts with external vendors including hotels, restaurants, destination management companies, activity vendors, and ground transportation. Partner closely with internal colleagues, stakeholders, and cross-functional teams to deliver high-quality meetings and events. Responsibilities include but may not be limited to: • Plan and execute mid-to-large-scale meetings, conferences, summits, and events from the initial planning kickoff through execution and post-event completion. • Source, negotiate, and manage contracts with hotels, restaurants, venues, destination management companies, transportation providers and other event-related vendors. • Serve as a trusted advisor to internal stakeholders by providing recommendations on venues, destinations, and hospitality industry expertise. • Manage all event logistics, including budgeting, food and beverage, transportation, hotel room blocks, meeting space, décor, and audiovisual requirements. • Build and maintain strong relationships with vendors and global sales contacts while ensuring high service standards, cost efficiency, and contract compliance. • Collaborate with business units, Brand Marketing & Communications, and cross-functional teams to understand event objectives and deliver successful outcomes. • Anticipate challenges, make informed decisions, and adapt quickly in a fast-paced environment. • Additional responsibilities as requested. Qualifications: • Bachelor’s Degree required; Hospitality Management degree preferred • 3-5 years of corporate meeting and/or event planning experience required, including sourcing and negotiating hotel, restaurant and venue contracts • Strong project management, organizational, and multitasking skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills with a strong client-service mindset • Proven ability to work independently, exercise sound judgment, and deliver high-quality results • Strong problem-solving skills, attention to detail, and proactive approach • Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Loop, and Copilot • Experience with CVENT or similar meeting management platforms preferred • Flexibility to work occasional early morning or evening event-related hours • Ability to travel up to 10% #LI-CH A reasonable estimate of the current base salary range at time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is based on several factors, including but not limited to applicant's skills, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and, if applicable, the location of the position. This role is eligible for either a discretionary annual bonus (based on company, business unit and individual performance) and/or commission-based incentives. Our featured benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits. Salary Range $80,000 — $95,000 USD About Our Firm William Blair strives to attract qualified candidates who specialize in investment banking, investment management, private wealth management, and other strategic r