Administrative Partner

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication. The Administrative Partner (AP) to the Senior Vice President of External Supply (ES) provides administrative and office services of a highly complex and critical nature. The AP works autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive issues often in demanding situations. The successful candidate will find ways to optimize ways of working including demonstrated use of digital tools. The AP will be a key member of the External Supply Leadership Team (ESLT) team and broader Pfizer Global Supply (PGS) community. This position will provide a full range of administrative support to the ES SVP. The ideal individual will have the ability to exercise good judgment in a range of situations, with strong communication, collaboration, administrative, and organizational skills, all with proven ability to maintain a realistic balance across multiple priorities.  This colleague effectively works across PGS and Pfizer and develops and maintains strong relationships. What You Will Achieve In this role, you will: • • Strategically manage complex calendar with anticipation of conflicts. Use knowledge of SVP’s priorities to diplomatically resolve problems in advance. • Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed. • Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.). • Manage sensitive matters with a high level of confidentiality and discretion. • Organize all domestic and international travel, including aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings. • Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices. • Use Advanced AI capability and tools to support ES Organization. • Maintain impeccable records and files of documents for auditing purposes. • Order office supplies and IT equipment as requested. • Proactively arrange for visitor passes, escorts, and cross-site building access. • Work closely with other Administrative Partners across the PGS Leadership Team.   Here Is What You Need (Minimum Requirements) • • 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level. • Highly organized with proven experience applying thoughtful prioritization to a complex calendar. • Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required. • Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information. • Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative. • Demonstrated proficiency in tools such as: