Office Admin Manager

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About the role

OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa. Who We Are: At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. About the Role: We are looking for a capable and driven Receptionist and Office Administrator to support our office operations in Singapore. This role is ideal for an junior to mid level professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage. Key Responsibilities: • Office Management Oversight • Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace • Administer access card issuance, visitor controls and front desk operations • Collaborate with global security teams on physical security policies and emergency procedures • Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational • Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors • Employee Engagement & Workplace Culture • Support and execute staff welfare initiatives, employee engagement programs and regional cultural events • Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities • Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures • Vendor & Procurement Management • Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution • Support audit readiness and ensure compliance with procurement and financial policies • Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations • Budget Management & Data Analysis • Monitor budgets for office operations and admin-related expenses • Provide regular reporting, cost analysis, and recommendations for efficiency improvements • Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models • Cross-Functional & Regional Business Support • Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations • Provide admin support to nearby regional offices as required, ensuring alignment with company standards • Familiar with asset management and EHS policies, able to support other administrative tasks as assigned Qualifications: • 3-5 years of experience in receptionist, office administration, workspace or facility management • Excellent verbal and written communication skills in a professional and approachable mann

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