Operations Specialist

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. About The Role: The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases. This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows. ______________________________________________________________________________ Key Responsibilities • Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers. • Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage • Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties • Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards • Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies • Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows • Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures • Participate in special projects and cross-functional initiatives as required Key Qualifications & Experience Must-have requirements: • 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes. • Experience with document management and operational workflows involving internal teams and external counterparties • Working knowledge of accounts payable processes • Ability to review, and maintain agreements and supporting documentation • Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance • Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting • Ability to manage multiple tasks and priorities within established procedures • Clear written and verbal communication skills • Experience with ERP, finance, or document management systems • Fluent English Preferred qualifications: • Strong Excel or spreadsheet-based tracking and reporting skills • Experience participating in process improvement or special projects Competencies & Behavioral Traits • Structured, organized and detail-oriented • Strong sense of ownership for assigned processes • Comfortable coordinating across teams and priorities • Process-improvement mindset within defined frameworks • Proactive, solution-oriented approach to