Localization Project Manager

• Complete administrative tasks including organization of emails and documents, import/export of data, document creation and maintenance, printing files for jobs • Identify/understand project requirements • Manage simple and complex projects: o Placing jobs, setting up jobs; calculating and assigning budgets o Identifying best vendors for the accounts, contacting vendors, negotiate deadlines, and prices o Creating purchase orders o Conduct final eye and project delivery upon graduation on regular, special and sample projects o Final check of deliverables against initial instructions o Billing: contact vendors to resolve issues such as invoice/word count discrepancies; data entry • Create and track schedules for individual projects and departments • Log costs, scores, and general job information onto spreadsheets • Create project plans for internal and external use • Maintain relationships with vendors: identify, recruit, engage and train vendors for accounts • Identify and set up linguistic teams • Follow-up with vendors, contact Vendor Management team with any requests, vendor calendar management, expansion of vendor selection and creation of potential vendor lists • Manage, create and maintain specific accounts Translation Memory & Glossary • Create and maintain reference material • File preparation: format using .doc, PDF and .xls files; importing images into Word documents, PPT, etc. • Communicate with clients and attend client calls when required • Analyze client feedback/root cause and drive appropriate actions • Assist, support and manage Compliance Report investigations • Actively participate in the implementation of preventive actions • Actively participate in the creation of immediate corrective and preventive actions • Share knowledge and expertise with internal and external stakeholders • Suggest improvements and innovation for existing processes • Solve technical issues in collaboration with the appropriate support team • Identify root causes and communicate findings to the rest of the team • Handle escalations • Identify and anticipate risks (severity, likelihood, early detection) • Communicate potential failure modes to stakeholder • Act to avoid identified failure modes • Support training trainees (e.g. non-linguistic final eye graduation) • Support trainees, Project Assistants and Project Coordinators managing basic jobs • Liaise with internal Machine Translation team for set-up and training • Utilize internal technology effectively • Aid Project Coordinators and other Project Managers in daily tasks as needed • Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor Interview Process • HR Interview => Test => Office Interview Compensation & Benefits • Annual salary (3.8M-4.0M JPY + performance based bonus from the 2nd year) • Full social insurance coverage • Transportation allowance (up to JPY 30,000 per month) Working Hours & Holidays • Monday to Friday, 8 working hours between 9:00 AM and 7:00 PM, plus a 1-hour break • 2 days off per week (weekends and public holidays) • Paid leave (15 days in the first year), birthday leave, bereavement leave, childcare leave, and sick leave Employment Type • Fixed-term contract in the first year (including a 6-month probation period), with the possibility of transitioning to a permanent position from the second year upon mutual agreement • During the contract period, salary, social insurance, and paid leave are equivalent to those of permanent employees Others • Non-smoking office • Office location: Nishi-Shinjuku, Tokyo, Japan • Annual health check-up (once per year) • Free drinks (water, tea, coffee, juice, soup, etc.) and snacks available in the break room • Fresh fruit prov