Office and Facility Manager

As an Office Manager at Armada you will oversee reception staff, execute management procedures, maintain administrative systems, and works closely with other departments to support them. You will maintain contact with all suppliers in the field of "housing surveillance", catering, furnishing and office suppliers. You will support with internal questions regarding office products and services and solve them independently or delegate them to reception support. You will also monitor the deadlines and the quality of the office management services. And last but not least you will assist the event manager with all internal events and with booking internal travel & necessary arrangements. Your responsibilities: • Managing the planning for the reception pool, responsible for the staffing and coordination of the reception; • Scheduling meetings and appointments within the office; • Organizing the office layout and ordering and managing furnishing, office supplies and catering; • Managing the accounting and billing of office-related costs; • Support with certain tasks within onboarding of the new employees; • Plan in-house or off-site activities, like parties, celebrations and meetings; • Inform the employees about upcoming events and developments; • Practical supervision of various activities such as showcases, press moments for artists or in-house activities and events (Armada Invites, ADE); • Assist with booking of internal travel & necessary arrangements; • Register all the needed Office & Facility information on Intranet.