Senior Sales Coordinator, AI Factory

About the Company Armada is the hyperscaler for the edge, delivering modular AI infrastructure from first deployment to AI factory with speed, scale and sovereignty. Named one of Fast Company's Most Innovative Companies and to the CNBC Disruptor 50, Armada’s solutions are deployed in over 60 countries globally for organizations ranging from energy to defense. With nearly $500 million in funding to date, Armada is backed by leading investors including Founders Fund, Lux, BlackRock and Microsoft (M12), alongside strategic partnerships with Microsoft, Dell, Palantir, NVIDIA, SpaceX, and Skydio. We are building the infrastructure layer for sovereign and edge AI - rugged, deployable compute for customers that cannot rely on centralized cloud. Working at Armada means taking ownership, driving autonomy, and delivering impact. You’ll tackle challenges that haven’t been solved before and help build something transformative from the ground up. What you do here will not only define your career but help further Armada’s mission to bridge the digital divide for customers around the world. About the Role The AI Factory team plays a critical role in driving Armada’s growth across a focused set of high v alue, highly complex strategic accounts. These include AI focused data center operators, colocation providers, NeoCloud platforms, and select renewable energy operators that control land, power, or stranded energy assets suitable for large scale AI infrastructure. This team consists of senior, strategic seller s with a strong track record selling large scale d eals, as well as deeply technical Customer Engineering, and Value Engineering, and Partnership teams . We are hiring a Sales Coordinator to accelerate the team by provid ing key operational and administrative support across the sales team. You will ensure that our sales teams are focused and prepared, that our sales processes run smoothly, data is accurate , and communication between departments and clients is timely and professional. Location. This role is remote-based on the continental US. What You'll Do Deal Team Support • Track follow-ups owed by the AI Factory Account Executives and make sure every one closes • Capture action items from deal meetings and chase them to completion • Run the NDA process end to end: request, route for signature, track status, and confirm an NDA is in place before any engineering engagement • Track documents and deliverables owed by counterparties, and manage data room access for prospective customers and partners • Assemble and send collateral packages such as base designs, deployment materials, and presentations, and track what was sent to whom • Maintain stakeholder trackers on multi-threaded deals so the team knows who is talking to whom at each counterparty • Schedule customer meetings, site visits, and internal deal reviews across time zones • Prepare meeting briefs and pre-read packets ahead of key customer and partner meetings Travel and Events • Book and coordinate travel for the AI Factory team • Coordinate logistics for customer site visits and facility tours with customers, partners, and Armada engineering • Coordinate logistics for AI Factory customer, investor, and executive events, including guest lists, invitations, vendors, and on-site details, in partnership with Armada’s marketing and events team • Process travel, event, and vendor expenses and invoices CRM and Data • Log offline meetings in Salesforce on behalf of the Account Executives, ensure all recorded calls , activities, and contacts are logged correctly, and keep AI Factory deal checklist fields current • Improve forecast accuracy by ensuring all active deals are registered in Salesforce under the right time period , include validated exit criteria, and t