Talent Acquisition Operations Specialist

ABOUT CUSPAI CuspAI is the frontier AI company on a mission to solve the breakthrough materials needed to power human progress. While nature took billions of years to perfect molecules, we are harnessing AI to unlock trillion-dollar materials breakthroughs in months, not millennia. Our founding team is the most cited in the world, comprised of world-class researchers in AI, chemistry and engineering. We are working on some of the hardest and most important challenges including energy, clean water, the future of compute, and carbon capture, and this is just the start of what our 'search engine' for next-generation materials will unlock. We invite you to be part of a diverse, innovative team at the intersection of AI and materials science, working to create impactful partnerships that drive innovation, scalability, and industry collaboration. This work matters. Your work matters. We’re on the cusp of the on-demand materials era. Join us. THE ROLE Due to rapid company growth across our research, engineering, and operational functions, we are seeking an experienced Talent Acquisition Operations Specialist to own our recruitment infrastructure and deliver high-touch interview coordination across all hiring pipelines. YOUR IMPACT In this role, you will be building the recruitment operations and coordination engine that accelerates our global talent acquisition efforts, which is critical for scaling our world-class team to solve humanity's hardest materials science challenges. Your main focus initially will be auditing and optimizing our Ashby ATS environment, establishing recruitment analytics dashboards, and taking hands-on ownership of complex interview coordination across our full suite of roles. Over time, you will scale our recruiting tech stack, establish interviewer training frameworks, and streamline candidate onboarding handoffs to ensure a world-class candidate experience. WHAT YOU WILL DO Recruitment Operations & Systems Optimization - Support strategy, provide data, and execute hands-on tasks to continuously refine our recruiting workflows across technical, research, operational, and go-to-market roles. - Administer, configure, and optimize Ashby as our core Applicant Tracking System to ensure pristine data integrity, clean pipeline hygiene, and efficient candidate throughput. - Evaluate, implement, and manage vendor relationships for recruiting tools, candidate assessment platforms, and sourcing technology. - Create standard operating procedures for job postings, interview loops, candidate communications, and offer approval processes. Talent Analytics & Reporting - Design, build, and maintain recruiting performance dashboards in Ashby to track essential talent metrics (e.g. time-to-hire, pipeline velocity, offer acceptance rates, and stage conversion). - Deliver actionable data insights to Talent Partners, Hiring Managers, and Executive Leadership to resolve pipeline bottlenecks. - Conduct periodic audits of ATS data integrity and ensure compliance with global data privacy regulations (e.g. GDPR). Recruitment Coordination & Candidate Experience Execution - Serve as the core operational engine supporting a high-performing Talent Acquisition team of 4 Talent Partners and 1 Sourcer across the full spectrum of company roles. - Manage complex multi-stage, multi-timezone interview loops for AI Researchers, Computational Chemists, Engineers, and Business leads. - Serve as the primary, empathetic point of contact for candidates throughout the interview loop, maintaining clear communication and high-touch candidate care. - Coordinate candidate travel logistics, expense reimbursements, and virtual or onsite interview setups. Interdisciplinary & Stakeholder Collaboration - Work closely w