Accounts and Compliance Administrator (HUHRE)

Invoicing and Purchasing • Processes capital project and departmental invoices for HUHRE. • Ensures departmental purchasing card compliance, and that purchasing approvals align with University policies and best practices. • Facilitates HUHRE compliance with deadlines and documentation for each mid-year and end of the fiscal year, coordinating with Campus Services Finance. • Provides finance and compliance training resources to new hires. • Represents department in Campus Service-wide financial and compliance initiatives. • Serves as principal source of information on complex University and sponsored fiscal policies and procedures. Interprets Campus Services finance or procurement guidelines and policies and advises staff on existing options or alternatives and effectively recommends appropriate courses of action. • Manages HUHRE accounts with key vendors, billing, and invoices; ensures vendor compliance with University purchasing/payment standards. • Serves as main contact for the appropriate HUHRE vendor/partner service accounts and contracts. • Processes payments for vendor invoices in Buy2Pay, including set-up in the accounts payable vendor database. Works with vendors to resolve payment issues. • Works with the HUHRE Leadership team and vendors to identify and resolve discrepancies with payments and invoices. • Assists with processing HUHRE payments including vendors invoices, individual reimbursements, and other accounts payable and receivables. • Engages other administrative support staff as needed to accomplish work or complete projects; acts as resource and provides backup support for other administrative staff within HUHRE as needed. • Coordinates with HUHRE Procurement liaisons as needed for purchasing and accounts compliance.  • Coordinates and books travel for HUHRE as needed, including air/ground transportation, hotels, and conference registration. Business Systems & Equipment • Serves as the HUHRE coordinator and resource for key financial and purchasing business systems: B2P, Concur, etc. • Partners with Campus Services finance team to ensure HUHRE compliance with deadlines and purchasing systems documentation within key business systems. • Serves as primary liaison for day-to-day HUIT services for HUHRE team and partners with the HUHRE Systems team for inquiries and assistance with: computers, phones (desktop & mobile), Ricoh printers, peripheral tech, etc. as it relates to equipment standards compliance/ordering/purchasing. Provides secondary support to the Projects & Office Administrator on bi-annual computer refreshes as needed. • Provides secondary support with annual HUHRE refreshes for parking permits and computer refreshes as needed. Onboarding and Offboarding • Facilitates administrative duties for Onboarding and Offboarding HUHRE staff, i.e. ordering new employee equipment, technology, working with HR and HUIT to complete New User Form and monitor progress of field tickets, outfitting onsite and remote work setups as needed to ensure compliance with HUHRE and Campus Services HR standards. • Completes Campus Services HR and local HUHRE Onboarding/Offboarding checklists for all incoming and outgoing employees. • Organizes and implements administrative systems and procedures, performing necessary support duties as needed. Responsible for maintaining up to date and accessible documentation of processes for which this position has primary accountability.  • Updates MIDAS (directory) per personnel changes. General Administration • Responds to tenant inquiries as routed by HUHRE’s phone tree, directing them to the right resources as necessary. • Responsible for maintaining up to date and accessible documentation of processes for which this position has primary accountability. • Assists