Executive Administrative Assistant

We anticipate the application window for this opening will close on - 28 Oct 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life The Executive Administrative Assistant serves as a trusted partner to the Chief Technology Officer and supports the effective operation of the Office of the CTO, providing high-level executive support in a dynamic, highly visible, and global business environment. This role requires exceptional organizational and administrative expertise, sound judgment, discretion, and the ability to manage multiple priorities while anticipating executive needs. This is an onsite position based at company headquarters. Regular in-person presence is required to provide direct support to the Chief Technology Officer and the Office of the CTO, including executive coordination, leadership meetings, visitor support, confidential discussions, and day-to-day office operations. This position is not designated as remote.                     The successful candidate will leverage advanced administrative skills, digital technologies, and AI-enabled productivity tools to enhance executive effectiveness and operational efficiency. As a central point of coordination for the Office of the CTO, this individual will partner with Medtronic Core Labs leaders, senior executives, executive assistants, business leaders, technical leaders, and key stakeholders to drive effective communication, meeting execution, business planning, and operational excellence. The role routinely handles highly confidential information and requires professionalism, discretion, and a commitment to delivering exceptional support. Primary Responsibilities • Manage the CTO’s complex executive calendar, prioritize competing demands, protect time for strategic priorities, and coordinate meetings across multiple businesses, functions, geographies, and time zones. • Coordinate domestic and international travel, including detailed itineraries, logistics management, travel documentation, changing arrangements, and expense reporting. • Prepare, edit, format, and coordinate executive communications, presentations, reports, briefing materials, organizational announcements, and meeting materials. • Support the planning and execution of Medtronic Core Labs Leadership Team meetings, executive meetings, operating reviews, business reviews, strategy sessions, employee communications, town halls, off-site meetings, and organizational events. • Ensure the CTO is prepared for key meetings by coordinating agendas, pre-reads, presentations, briefing documents, participants, logistics, and decision points. • Track decisions, action items, owners, deadlines, and executive commitments, and follow up with stakeholders to ensure deliverables are completed on schedule. • Serve as a central point of coordination for the Office of the CTO and support the office operating rhythm, leadership calendar, information flow, and key organizational milestones. • Work independently as a self-starter with limited direction, proactively identify needs and next steps, and take initiative to move work forward in close coordination with the Chief of Staff. • Partner closely with executive assistants and business leaders across Medtronic to coordinate leadership activities, executive visits, external engagements, and global priorities. • Manage highly confidential