Executive Assistant

Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO’s day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level. You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise. This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment. What you will do • Manage the CEO’s complex calendar, communications and international travel across multiple time zones • Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO’s time is used effectively • Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials • Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed • Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials • Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders • Handle confidential and sensitive information with a high level of discretion and professionalism • Support board meetings, offsites and strategic or cross-functional projects • Manage expenses, invoices and approvals accurately and efficiently • Work closely with other Executive Assistants to provide seamless support and coverage • Provide flexibility and responsiveness outside standard working hours when required What you need to succeed • A minimum of 5 years working experience as an Executive Assistant • Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment • Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel • Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently • Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders • High level of discretion, integrity and professionalism when handling confidential information • Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure • Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint) • Excellent written and verbal communication skills in English; additional languages are a plus • Comfortable working 5 days a week in the office and and working flexible hours What we offer At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below: • Flow Academy and opportuniti