Business Operations Assistant

As Business Operations Assistant, you will support the smooth day-to-day running of our Prague office and help with a variety of administrative and operational tasks. This is a hands-on role suited to someone who is organised, reliable, detail-oriented and willing to learn. You will work with colleagues across different teams, external suppliers and service providers, helping ensure that information, documents and routine processes are managed accurately and efficiently. You do not need to have experience in every area listed below. Training and guidance will be provided on our internal processes and systems, including Microsoft Dynamics 365. We are looking for someone with a positive attitude, good organisational skills and an interest in developing their experience in business support. Key Responsibilities Business Operations • Support the day-to-day running of office operations. • Communicate with suppliers, vendors and office service providers. • Help maintain and organise documents and records. • Assist with team meetings, meeting notes and follow-up actions. • Help maintain office standards, including meeting rooms, supplies and facilities. • Follow established office procedures and help keep relevant records up to date. • Support office phone line administration where applicable. Business Development & Marketing Support • Provide administrative support for bids and proposals. • Assist with preparing presentations and other business documents. • Help update local capability statements and marketing materials. • Support the coordination of industry events, conferences and networking activities. Travel & Supplier Coordination • Communicate with travel providers and agencies when needed. • Help arrange business travel in line with company policies. • Assist colleagues with travel-related administration and information. Executive & Event Support • Provide administrative support to the Managing Director and leadership team. • Help organise meetings, workshops, offsites, town halls and team events, including venues, catering, equipment and communications. • Coordinate with external event providers and agencies. • Assist with event administration, budget records and invoice settlement. Finance & Administration Support • Support invoice processing, approvals and submission workflows. • Help maintain records of operational expenditure and related costs. • Assist with employee expense claims and travel reimbursements. • Maintain supplier and contract documentation. • Support client and supplier onboarding processes. • Keep relevant operational and financial records accurate and up to date. Health, Safety & Environment (HSE) • Provide administrative support for health and safety activities in cooperation with management and external providers. • Help coordinate training, inspections and compliance activities. • Assist with records relating to personal protective equipment and safety requirements. • Maintain relevant HSE documentation. • Support environmental and sustainability data collection, including waste management and office ESG records. HR & Employee Support • Assist with onboarding new employees. • Help colleagues with routine questions about travel, expenses and internal procedures. • Support activities that contribute to a positive employee experience.   Required Experience • Some previous experience in administration, office support, operations coordination, HR administration, finance administration or a similar role. • Experience communicating with colleagues, suppliers or external service providers. • Basic familiarity with administrative processes such as document handling, invoices, expenses or employee onboarding. • Experience supporting multiple stakeholders or teams is an ad