Project Planner

Union: Non-Union Number of vacancies: 1 New or Replacement Position: New Site: 67 College Street Department: FM-PRO Reports to: Senior Project Manager Salary Range: $81,816 - $102,270 per year Hours: 37.5 hours per week Shifts: Days  Status: Permanent Full-time Closing Date: November 4, 2026 Position Summary University Health Network (UHN), Facilities Management, Planning, Redevelopment and Operations (FM-PRO) is looking for an experienced professional to fill the key role of Project Planner in our Planning Department.  As an integral member of the FM-PRO department and under the direction of the Senior Project Manager, Project Planning, the PROJECT PLANNER, PROJECT PLANNING will work closely with a Project Manager to oversee management, organization and orchestration of all aspects of functional programming, space planning and the planning phases for construction, renovation, and/or relocation projects. The successful candidate will work closely with the FM-PRO Leadership, UHN Executive Project Sponsors and Staff to understand and plan for key capital project initiatives as prioritized by the organization.  Duties:  • Assist to drive the planning phase of construction/renovation projects, including functional programming, development and approval of project scope, schedules, and budgets.  • Develop and implement strategies to manage user group planning processes effectively.  • Prepare presentations, reports, and meeting minutes to effectively communicate project scope, schedule, risks, and challenges.  • Perform financial management activities, including project budgeting, cost tracking, and cash flow forecasting.  • Prepare, review, and maintain project documentation, including contracts.  • Assist in hiring and supervising consultants, ensuring alignment with project objectives. Negotiate revisions, changes, and additions to contractual agreements with consultants.  • Review and perform quality control of documents submitted by consultants.  • Develop and implement strategies for risk mitigation and resolution throughout the planning phase.  • Compile and archive project documentation at the end of the planning phase, including documentation of lessons learned.  • Collaborate with the FM-PRO Redevelopment team to ensure smooth handover from planning to implementation.  • Perform administrative tasks to provide day-to-day project management support and coordination for project meetings and initiatives, to ensure efficient user engagement and departmental operations.  • Execute cross-functional responsibilities as assigned.  • Undertake other duties consistent with the role as required.  • After hours/weekend work may occasionally be required as part of the role. Lieu time can be pre-approved to cover this need when required • Bachelor’s degree in Health Administration, Architecture, Engineering, Design Technology, or an equivalent recognized discipline.  • Minimum 3 years of relevant experience in architectural, engineering, or project management within the health or public sector.  • Experience in coordinating and facilitating multi-stakeholder meetings, including scheduling meetings, preparing agendas, presentation materials, and meeting minutes.  • Strong computer literacy and proficiency in project management tools.  • Knowledge of building codes and standards applicable to acute healthcare environments (asset).  • Familiarity with OAA and CCDC contract frameworks (asset).  • PMP certification (asset).  • Experience with Ministry of Health (MOH) Capital Planning processes (asset). • Excellent interpersonal and customer service skills.  • Strong time management and organizational abilities, including task prioritization.  • Advanced problem-solving and analytical skills.  • Exceptional ve