Team Administrator - Employment & Commercial

Job Title: Team Administrator Ready to take your career to the next level? We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together. Being refreshingly human starts with how we hire. We believe a diverse mix of perspectives makes us stronger - not just as a business, but in creating a culture where we all feel we truly belong and can thrive. That’s why we’re committed to removing barriers and creating fair opportunities for everyone. * We are in a period of exclusive direct sourcing for this role and are not currently accepting applications from recruitment agencies ________________________________________ The role in 60 seconds • Role: Team Administrator • Team: Employment & Commercial • Location: Bristol • Working Pattern: Full time • Why this role matters: This is a pivotal role within our Employment & Commercial practice group, providing proactive and high quality support to the Head of Commercial and Head of Employment, whilst also assisting colleagues across the wider practice group where required. You'll help reduce administrative demands on the two Partners, enabling greater focus on clients, business development and commercial delivery. Acting as a trusted point of contact, you'll build strong relationships across the firm, ensure day-to-day operations run smoothly and contribute to the success of a collaborative, fast-paced team. ________________________________________ What you’ll do In this role, you’ll: • Provide proactive administrative and PA support to the two Partners and wider Employment & Commercial practice group • Take ownership of diary management, meeting scheduling and team communications. Use initiative to identify urgent issues, manage competing priorities and ensure timely action is taken. • Prepare for meetings, including creating agendas, minutes and follow- up actions. • Act as the first point of contact for client enquiries, managing requests professionally and efficiently. • Deal with client and matter onboarding, conflict checks/ file-opening. • Provide billing support such as time-recording queries, invoice preparation and follow up. • Plan and co-ordinate business travel, accommodation and logistics arrangements. • Collaborate with teams across the business, including HR, Accounts and Business Development, on a range of day-to-day activities. • Create presentations, reports, spreadsheets and other business documents to support the team. • Undertake research and administrative projects, ensuring output is accurate and delivered to a high standard. • Build strong working relationships with colleagues across legal teams, identifying opportunities for collaboration and knowledge sharing. • Support colleagues within the wider team, proactively offering assistance during busy periods. • Ensure compliance with all relevant policies, procedures and regulatory obligations, including Data Protection, Diversity and Inclusion, and Health & Safety requirements. ________________________________________ What we’re looking for We’re seeking someone who thrives in a fast-paced, client-focused environment and brings: • A proven track record of delivering high-quality PA or administrative support within a professional environment. • Outstanding organisational skills with the ability to manage a busy and varied workload. • Excellent prioritisation skills and the confidence to adapt quickly when priorities change. • Strong interpersonal and communication skills, both written and verbal, with the ability to engage effectively at all levels. • Experience working within a professional services organisation. Experience in a legal environment would be advantageous but is not essen