Accounts Payable Specialist

Job Summary We are seeking a detail-oriented and motivated Accounts Payable Specialist to manage our full-cycle accounts payable processes within our manufacturing operations. This role demands a strong foundation in core accounting fundamentals, including a solid grasp of debits, credits, and general ledger impacts. You will ensure financial accuracy through rigorous AP-to-GL reconciliations, vendor statement reviews, and proactive discrepancy resolution. Additionally, you will support our operational efficiency by participating in routine physical inventory counts. The ideal candidate balances strong analytical accounting skills with a collaborative mindset to bridge the gap between finance and shop floor inventory. Key Responsibilities • Three-Way Matching: Review, code, and reconcile high-volume invoices against purchase orders and warehouse receiving logs. • Accounting Fundamentals: Apply a strong understanding of debits, credits, and accruals to ensure expenses are coded correctly to the General Ledger (GL). • Reconciliations: Perform routine reconciliations of vendor statements and ensure the sub-ledger aligns accurately with the accounts payable GL account. • Discrepancy Research & Resolution: Investigate, track, and resolve complex billing variances, price discrepancies, and quantity mismatches by researching transaction histories. • Inventory & Audit Support: Physically participate in routine cycle counts and comprehensive physical inventory audits on the production floor. • Payment Execution: Prepare and execute weekly payment runs via ACH, wire transfers, and checks. • Cross-Functional Collaboration: Partner with procurement, operations, and warehouse teams to optimize the receiving-to-payment cycle and manage supplier relations. Qualifications & Skills • Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred. • Experience: 2+ years of dedicated accounts payable or general accounting experience. • Core Accounting Skills: Strong foundational knowledge of general accounting principles, particularly debits/credits, GL account structures, and financial reconciliations. • Analytical Skills: Proven ability to independently research ledger anomalies, audit vendor statements, and systematically resolve discrepancies. • ERP Software: Proficiency with automated ERP systems (experience with SYSPRO is a major plus, but not required). • Industry Context: Previous experience in a manufacturing, production, or distribution environment is preferred, but training will be provided. • Technical Skills: Intermediate Microsoft Excel capabilities (data entry, VLOOKUPs, pivot tables). • Physical Requirements: Ability to safely navigate a manufacturing facility, stand for extended periods, and lift up to 25 lbs during physical inventory counts. The base pay is just one part of CelLink's total compensation package and is determined within a range. The pay range is designed to support your career progression as you learn, grow, and develop within your role. Your base pay range will depend on your skills, qualifications, experience, and location. At CelLink, we believe that each employee should have the opportunity to become a CelLink shareholder through participation in CelLink's discretionary employee stock option plan. You'll also receive comprehensive medical and dental coverage and other great benefits. Note: CelLink benefits, compensation, and employee stock programs are subject to eligibility requirements. San Carlos, CA Base Pay $85,000 — $95,000 USD We believe diversity and inclusion among our teammates are essential to our success. We celebrate diversity and are committed to creating an inclusive environment for all employees while building teams that represent a variety of backgr