Recruiting Operations Specialist (Contract)

Shape the Future of AI At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially. About Labelbox We're the only company offering three integrated solutions for frontier AI development: • Enterprise Platform & Tools : Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale • Frontier Data Labeling Service : Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models • Expert Marketplace : Connecting AI teams with highly skilled annotators and domain experts for flexible scaling Why Join Us • High-Impact Environment : We operate like an early-stage startup, focusing on impact over process. You'll take on expanded responsibilities quickly, with career growth directly tied to your contributions. • Technical Excellence : Work at the cutting edge of AI development, collaborating with industry leaders and shaping the future of artificial intelligence. • Innovation at Speed : We celebrate those who take ownership, move fast, and deliver impact. Our environment rewards high agency and rapid execution. • Continuous Growth : Every role requires continuous learning and evolution. You'll be surrounded by curious minds solving complex problems at the frontier of AI. • Clear Ownership : You'll know exactly what you're responsible for and have the autonomy to execute. We empower people to drive results through clear ownership and metrics. Role Overview As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire. Based at our San Francisco headquarters three to four days per week, you’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better. Your Impact • Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes. • Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process. • Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward. • Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements. • Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience. • Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience. • Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution. What You Bring • 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred. • Bachelor’s degree preferred. • A driven, proact