Undergraduate Program Coordinator II

Job Summary: Under the supervision of the Department Administrator/Executive Director, responsible for all logistics of an academic program within an administrative grouping (AG). Ensures the program has the support needed to deliver on its teaching mission and takes chief responsibility for coordinating tasks to support the seamless execution and operations of the program. Job-Specific Responsibilities: • Coordinate, and have direct responsibility for, an academic program within an Administrative Grouping, under the direction of the Chair DUS, and ADUS  as appropriate • Serve as the cluster’s Catalogue Coordinator, entering and scheduling new courses every semester and maintaining the catalogue on an ongoing basis. • Organizes and implements administrative systems and procedures performing necessary support duties • Serves as principal administrative contact and liaison with departmental or program constituents, other universities or with government agencies; principal source of information on established unit/project/program policies and advises faculty, students or staff on regulations and policies • Prepare, maintain, and submit program academic records (such as course, student, or degree records) • Keeps current on trends, compliance issues, regulations and guidelines regarding subject matter; advises appropriate community members accordingly • Executes departmental events related to Undergraduate students: Negotiates with hotels, caterers and vendors, makes recommendations for food and activities for participants, managing to a pre-assigned event/function budget; assigns and coordinates, classroom, AV and other facilities on behalf of program • Gathers and maintains data for and assists in preparing reports, often using a variety of computer software; prepare statistics and reports on program participation, marketing responses, budget, and evaluations • Oversees work of support staff, students and/or casuals; trains, schedules and distributes work to students, casuals, and non-overtime-eligible employees) • May research issues related to policy development and recommend possible new or revised policy statement; may recommend a possible implementation plan • May serve as IT point person for department; may serve as liaison to the centralized communication team by gathering and coordinating program-specific content, updates, etc. for the website. • Other duties as assigned by supervisor, including but not limited to managing office supplies.   Working Conditions:   May be expected to work on campus up to 4 days per week. Basic Qualifications: Minimum five years of administrative or office experience Additional Qualifications and Skills: • College degree strongly preferred • Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests. • Proven project and/or program management skills. • Excellent interpersonal and communication skills. • Ability to work independently with minimal supervision. • Ability to handle complex and confidential information with discretion. • Competency using a variety of computer software. • Standard Hours/Schedule: 35 hours per week • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position • Pre-Employment Screening: Identity • Other Information: All formal offers will be made by FAS Human Resources. Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, emp