Executive Assistant - FTC Parental Cover

Duration: This is a fixed-term position, full-time role to cover a period of parental leave . The expected duration of the contract is approx 12 months, with a projected start date of November 2026 and an expected end date of October 2026. Location: London Reports to: Manager, Executive Support Job Purpose: This role provides administrative support to the Chief Financial Officer and the Chief Revenue Officer Principal accountabilities: • Extensive inbox and calendar management; prioritise inquiries and requests while troubleshooting conflicts and exercising tact; make judgements and recommendations to ensure smooth day-to-day engagements. • Co-ordinating detailed travel arrangements, including itinerary planning, securing visas and other travel documentation, making car/rail/flight/hotel bookings applying the Foundations travel policy. • Acting as the primary point of contact for internal staff and external organisations - responding to queries and requests, and accurately relaying messages. • Managing logistics for meetings, conference calls and video conferences. • Chair, minute take and action-track Finance team meetings. • Dealing with all administration (prioritization of CFO and CRO workloads). • Arranging team events. • Managing email correspondence and drafting responses as required. • Preparation of PowerPoint slides. • Document management. • Printing of documents. • Controlling signatory requests. • Processing expenses and credit card reconciliations. • Pre-approving travel and expense requests. • Other ad-hoc administrative and project duties as required including, but not limited to: • Liaison point of contact for the Finance team. • Working with Executive Coordinators and Executive Assistant s across the Foundation to ensure appropriate cover during periods of annual leave and to provide support during periods of high workload. Skills and attributes: • Ability and confidence to represent the Chief Financial Officer and the Chief Revenue Officer to engage with individuals at all levels on their behalf. • Excellent communication skills and ability to work collegially with others. • Flexible attitude and enjoys helping to make the lives of others easier. • High level of English language oral and writing skills and the ability to draft succinctly. • Ability to anticipate and co-ordinate complex, and sometimes changing travel and meeting arrangements across time zones. • Ability to analyse and to think strategically about complex issues and to quickly understand new information. • Good judgement, high level of prioritization skills and ability to work efficiently and autonomously, whilst remaining alert to the need to consult with and update senior staff as appropriate. • High level of attention to detail and excellent organisational and administrative skills. • Ability to remain composed under pressure, to respond to conflicting demands on an urgent and ad-hoc basis, and to prioritise workload appropriately. • High degree of integrity and professionalism; ability to handle confidential and politically sensitive issues in a discrete and diplomatic manner. • Proficiency in using office software, including Microsoft Office Suite (Excel, PowerPoint and Word) Qualifications and Experience • Previous experience in an Executive Assistant or policy support position, ideally working with senior representatives within government, regulation or the financial sector. • Previous exposure to confidential and politically sensitive issues, and the ability to handle them sensitively and discreetly. Application Closing Date: 16th October 2026 Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we fin