Faculty Assistant

Job Summary: The Faculty Assistant (FA) provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required. Job-Specific Responsibilities: • Manage calendars, travel, expenses, and daily administrative needs of faculty members • Prepare correspondence, reports, and meeting materials • Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing) • Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers. • Provide support for faculty members directly related to their teaching and research portfolio • Provide support for events led by faculty • May be responsible for obtaining permissions and copyright registration • Updates Canvas course materials when TFs are not available •  Submit faculty concur expense reports • Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines •  Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications • May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.   Working Conditions: This is a hybrid position with an expectation of working on campus three days per week. Exact schedule will be determined in conjunction with your manager and may adjust based on operational and/or business needs.  Basic Qualifications: • Three years minimum of administrative or customer support experience Additional Qualifications and Skills: • Strong organizational and time management skills • Ability to manage multiple priorities with accuracy and attention to detail • Professional written and verbal communication skills • Discretion and sound judgment • Ability to work independently and escalate issues appropriately • Stakeholder coordination • Ability to directly support multiple faculty simultaneously with a customer-service orientation • Familiarity with higher education, research administration, or academic operations preferred • Ability to handle confidential information with discretion. • Ability to work across teams and with a variety of projects and constituencies. • Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus Certificates and Licenses: • Will require completion of internal financial, procurement, or research compliance training • Standard Hours/Schedule: 35 hours per week • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position • Pre-Employment Screening: Identity • Other Information:  All formal offers will be made by FAS Human Resources. Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employmen