Workplace Associate

Strength in Trust OneTrust’s mission is to enable innovation through the responsible use of data and AI. We believe that ensuring data is trusted shouldn’t slow teams down—it should accelerate what’s possible. This led us to develop the first technology platform for responsible data use in 2016. Today, with AI representing the latest and most impactful expansion of data yet, OneTrust is once again redefining what responsible innovation looks like. OneTrust, the AI‑Ready Governance Platform™, unifies regulatory intelligence, automation, and connected governance workflows so businesses can continue to move at the speed of AI while ensuring good governance to prevent data misuse at scale. Trusted by thousands of organizations worldwide, OneTrust is shaping the future where trusted data becomes a transformative force for business and society. The Challenge The Global Real Estate & Workplace organization is dedicated to designing, implementing, and optimizing an integrated, inclusive, sustainable, safe, and secure workplace experience for OneTrust’s distributed workforce. The team brings together Workplace, Operations, Corporate Technology, and Physical Security to support employees across both physical and digital environments. As a Workplace Associate, you will serve as a key point of contact for employees, leaders, and visitors in our Munich office. You will help create a welcoming, engaging workplace experience by supporting office operations, employee events, workplace communications, and day-to-day hospitality. This position reports to the Director, EMEA Workplace Operations, based in Madrid. Your Mission • Staff the front desk during high-traffic periods, greeting employees, leaders, guests, and vendors while creating a welcoming office experience. • Build strong relationships with executive assistants, corporate teams, team leaders, and key stakeholders to stay informed of workplace needs, travel schedules, events, and organizational changes. • Partner with the Workplace Manager to plan and execute employee events, community engagement initiatives, and workplace communications. • Manage internal communication channels, respond to employee inquiries, and contribute content for newsletters and workplace updates. • Support day-to-day workplace operations in Munich, including office walkthroughs, maintaining common areas, stocking pantries, and ensuring workplace equipment and spaces are operating effectively. • Coordinate with building management and external vendors to support facilities operations and maintain a positive workplace experience. • Manage employee requests and workplace communications through JIRA, partnering with the GRE & Workplace team. • Support the creation, documentation, maintenance, and continuous improvement of workplace systems and processes. • Receive, sort, distribute, ship, and track mail and packages in accordance with company policies. • Conduct office tours and serve as a knowledgeable resource for employees, guests, and visitors. • Support workplace programming and employee engagement initiatives, including monthly office breakfasts and quarterly team events. • Provide remote support for the Paris office across workplace operations, employee experience, facilities coordination, and local events. • Travel to the Paris office on an occasional, as-needed basis to support major events, workplace projects, office relocations, or other business-critical initiatives. • Partner with cross-functional teams to support larger company and marketing events when needed. • Complete additional projects and responsibilities as assigned by your manager and GRE & Workplace leadership. You Are • Ability to communicate effectively in English, both verbally and in writing; a minimum C1 level is req