Operations Assistant

Role Purpose To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients’ needs are met at all times.    This role will be supporting the Midlands and South Building Consultancy team.   Key Responsibilities -          An understanding of the teams’ priorities including diary management.  This involves organising travel arrangements, client and internal meetings, lunches and dinners.  -          Organisation of internal and external events including client entertaining and network events  -          Creation of Letters and PowerPoint presentations from scratch to a high standard  -          Preparation of outgoing correspondence and various other document.  -          Dictation typing, amending, formatting and binding reports  -          Creating agendas/collating all papers ahead of meetings  -          Full management of filing/e-filing/archiving  -          Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary  -          Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts  -          Travel and expenses management  -          Administrative duties for the business’ one team Charity Partner, Shelter in accordance with supporting the Exec Director  -          Other ad hoc tasks as and when required  Person Specification/Requirements -          Prior PA/Secretarial experience  -          Experience of working with internal/external clients  -          Ability to work proactively and co-operatively  -          Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met  -          Pro-active and enjoys working autonomously and as part of a wider team  -          Being ‘one step ahead’, i.e knowing where they need to be, when and with the right paperwork  -          Maintains a positive attitude towards routine tasks  -          Accurate and exceptional attention to detail  -          Extremely professional and approachable whilst also being adaptable  -          Understands and appreciates the importance of using discretion  -          Team player who deals effectively with colleagues and clients  -          Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary and email management  -          Excellent communication skills, both verbally and in writing    Join our social media conversations for more information about Turner & Townsend and our exciting future projects:  Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.