Administrative Assistant III, Medical

Union: Non-Union Number of vacancies: 1 New or Replacement Position: Replacement Site: TWH Department:  Reports to: Manager Salary Range: $28.42 to $35.52 per hour Hours: 37.5 hours per week Shifts: Days Status: Temporary  Full-Time (contract 3 months) Closing Date: November 1, 2026 A medical division is looking to hire a Medical Administrative Assistant III for a busy clinic settings and supporting two to three physicians. The candidate exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar of assigned personnel; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior administrative experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified administrative positions; ensuring efficient operation of the office, within scope of authority; performing other related office support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required. • Proficient in EPIC is an asset • Completion of Grade XII or recognized equivalent • Completion of a recognized medical office or business administration program at the diploma level • Four (4) years related administrative support experience • Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment • Experience working in a health care environment an asset. • Excellent organizational and time management skills • Very good interpersonal and customer service skills • Very good verbal and written communications skills • Comprehensive knowledge of health care, organizational/office practices, procedures and standards • Ability to produce high quality work in accordance with Hospital standards • Ability to maintain confidentiality • Ability to work well under pressure and use good judgment in assessing difficult situations • Knowledge of medical terminology an asset. • Ability to maintain and protect patient confidentiality • Ability to produce high quality work in accordance with Hospital standards  • Ability to work well under pressure • Ability to use good judgment is assessing difficult situations • Experience working in a health care environment an asset Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. • Competitive offer packages • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ ) • Close access to Transit and UHN shuttle service • A flexible work environment • Opportunities for development and promotions within a large organization • Additional perks (multiple corporate discounts including: t