Executive Assistant

Join Axon and be a Force for Good. At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter. About the Role Axon is seeking a highly organized, discreet, and proactive Executive Assistant to support two leaders — an Executive Vice President and Senior Vice President. This role requires exceptional judgment, the ability to anticipate needs before they arise, and comfort operating in a fast-paced environment with significant domestic and international travel. The ideal candidate embodies Axon's values; obsessing over the details, owning their work end-to-end, and operating with candor and trust while serving as a critical partner to senior leadership. Key Responsibilities Calendar & Schedule Management • Own and manage complex, ever-changing calendars across multiple time zones • Proactively resolve scheduling conflicts and prioritize competing demands • Coordinate meetings, briefings, and preparation materials in advance of key engagements Travel Coordination • Plan and book complex domestic and international travel itineraries, including flights, ground transportation, lodging, and visas/passports as needed • Build detailed, minute-by-minute itineraries accounting for time zones, layovers, and contingencies • Monitor travel disruptions in real time and rebook/reroute proactively • Reconcile travel expenses and submit expense reports in a timely manner • Anticipate the Executives’ preferences (airlines, seating, hotels, dietary needs) and apply them without prompting Communications & Administrative Support • Serve as a gatekeeper and liaison between the Executives’ and internal/external stakeholders, exercising discretion with sensitive and confidential information • Draft, proofread, and manage correspondence, presentations, and reports • Prepare agendas, take meeting notes, and track follow-up action items • Manage expense reports, invoices, and budget tracking for the Executives' office Event & Meeting Coordination • Organize offsites, leadership meetings, and team events, including logistics and vendor coordination • Coordinate with other EAs, departments, and external partners to ensure seamless execution Special Projects • Support ad hoc strategic projects and initiatives as assigned by the Executives’ • Conduct research and prepare briefing materials on request Required Qualifications • 5+ years of experience as an Executive Assistant supporting C-suite or senior executive-level leadership • Proficiency with Google Workspace/Microsoft Office, calendar management tools, and expense reporting systems • Proven experience managing complex, high-volume domestic and international travel arrangements • Exceptional organizational skills and meticulous attention to detail • Strong written and verbal communication skills • Ability to exercise sound judgment and maintain strict confidentiality • Flexibility to work outside standard hours when travel or business needs require it • Ability to remain calm and adaptable under pressure and last-minute changes; thrives in highly ambiguous environments Preferred Qualifications • Experience supporting executives in a public safety, technology, or defense-related industry • Familiarity with travel management platforms (e.g., Egencia) • Familiarity with expense report processing and management pla