Personal Assistant

245 Hammersmith (95989), United Kingdom, London, Personal Assistant Job Title: Personal Assistant Location: Hammersmith, London - Hybrid Working Pattern: 2 days in-office and 3 days remote. About the role We are seeking a detail-oriented, innovative, and confident Personal Assistant to partner with our leadership team. This highly visible, collaborative and pivotal role acts as a gatekeeper and extension of our leadership team, ensuring the success of a well-run, efficient organization.  As the central point of contact, you will partner closely with other administrative assistants, team members and the Chief of Staff team.  The ability to adapt to changing priorities, take on new and unfamiliar tasks, and work collaboratively with others is critical to the role.   The ideal candidate will exercise sound judgement, maintain strong attention to detail, and act with a proactive mindset, while bringing the highest level of integrity, trust, and confidentiality to the role to reinforce Capital One’s corporate culture of excellence. What you'll do: Strategic Calendar Management:  • Proactively manage complex, global executive calendars across multiple time zones, prioritizing scheduling requests and adjusting to frequent last-minute changes with ease. Travel & Expense Coordination:  • Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems ​Meeting & Event Planning:  • Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums.  • Drive key team planning for activities and events. Communication & Ambassadorship:  • Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships.  • Partner with the Communications team to assist with planning for internal and external speaking engagements.  Team Administration:  • Manage and own team distribution lists, organizational charts, shared calendars and support onboarding of new team members.  General Office Support:  • Supporting the office manager as needed with managing desk allocation, mail distribution, printing, and ad-hoc projects. What we’re looking for • Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment. • Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace (G-Suite). • Experience utilizing AI tools such as Gemini, CoPilot, or Claude. • Proficiency in video conferencing technology (Zoom, Teams, etc.). • Exceptional written and verbal communications, organizational, and time management skills. Where and how you'll work This is a permanent position based in our Hammersmith, London office. We embrace a hybrid approach to work. You'll spend two days a week in the office. What’s in it for you We invest in the growth of our people alongside our business. You will have extensive opportunities to learn and develop your career, including access to up to £5,000 in funding for external qualifications. In addition to career development, our comprehensive benefits package is designed to grow with you, ensuring your wellbeing is prioritised at every stage of your career: • Wealth & Future: Competitive pension • Holidays: Start with 25 days of annual leave, increasing with tenure. Need more? You have the option to buy 5 additional days. • Health: Access premium care through our private medical insurance. • Family Support: We champion your milestones with enhanced parental leave. A full list of our benefits is available here . What you should know about how we recruit We pride ourselves on hiring the best people, not the same people. Building diverse and inclusi