Financial Associate

Job Summary: Reporting to the Financial Manager, the position is part of a team supporting Harvard College Admissions and Financial Aid Office’s financial operations.  The Financial Associate serves as the general finance contact for a large department, interacting with offices across the university and Faculty of Arts and Sciences (FAS), and enables the timely and accurate processing of financial transactions and reconciliations. In addition, the role acts as an internal subject matter expert on financial policy, procedures, and student employee payroll, providing guidance to staff and ensuring compliance. Job-Specific Responsibilities: • Handle daily operations for the Finance team, including processing purchase orders and invoice payments, reimbursements, credit card transactions, and student employee hiring and payroll. • Serve as the principal source of information on financial policies and procedures and provide guidance to Admissions and Financial Aid staff and student employees; monitor the Finance team email account. • Manage student hiring and payroll processes; serve as the primary contact for FAS Payroll and local staff supervisors. • Develop and provide training on student payroll, financial transactions, corporate credit cards, and financial policies and procedures. • Monitor General Ledger for accounting consistencies and troubleshoot to resolution, assist with quarterly review, and process internal journal transfer payments. • Assist with hiring and supervising temporary/seasonal staff to support financial operations. • Facilitate staff financial onboarding and offboarding. • Participate in financial year-end processes and other duties as required.   Working Conditions:   • Work may be performed primarily remotely, but will require in-person attendance for activities, such as  bi-annual all-staff meetings, handling mail, petty cash transactions. (Note: The office does not reimburse employees for commuting/lodging expenses related to on-campus activities.) • Some evening/weekend work during peak periods and holidays may be required. • Any remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, ME, NH, NY, RI, and VT). Physical Requirements: • Sitting using near vision use for computer use for extended periods of time Basic Qualifications ( required ) : • Bachelor’s degree or equivalent work experience  • Minimum of 1 year relevant work experience Additional Qualifications and Skills ( preferred ) : • Excellent interpersonal and communication skills (written and verbal); ability to develop relationships and collaborate with diverse constituents across all levels  • Demonstrated customer service orientation • Strong professional judgment, attention to detail, and ability to handle confidential information with discretion • Excellent problem-solving and analytical skills • Ability to effectively communicate complex financial policy to diverse constituents • Team-oriented with strong time management and organizational skills to manage competing priorities, meet deadlines, and support team operations • Ability to work independently with minimal supervision, multi-task, and be adaptable • Proficiency with office and collaboration tools, as well as administrative systems, is necessary • Prior experience with financial operations and applications preferred • Bachelor’s degree preferred    • Standard Hours/Schedule: 35 hours per week • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position • Pre-Employment Screening: Identity, Education, Criminal, and Reference checks required.   Other Information: • In order to be considered for this position, please demonstrate basic q