Program Coordinator

The Harvard & the Legacy of Slavery Initiative (H&LS) is dedicated to addressing systemic inequities by developing and advancing visible, lasting, and effective actions grounded in Harvard’s educational mission and guided by the findings and recommendations of the Presidential Committee on Harvard & the Legacy of Slavery. Sara Bleich, Vice Provost for Special Projects, leads the implementation of the recommendations from the report of the Presidential Committee on Harvard & the Legacy of Slavery. Reporting to the Director of Administration (“DA”), the Program Coordinator (“Coordinator”) plays a central role in the day-to-day coordination and successful delivery of H&LS programs. The Coordinator provides highly organized administrative, operational, financial, and participant-facing support across the full program lifecycle, from planning and launch through implementation, evaluation, and closeout. The Coordinator works collaboratively as part of a dedicated program team that includes the Senior Program Manager and Program Manager and supports a growing portfolio of established and emerging initiatives, including the Du Bois Scholars Program, guided tour program, and various grant programs. The Coordinator contributes to a collaborative, service-oriented team culture by supporting colleagues during periods of high program activity; additionally, the Coordinator will have opportunities to engage with students, staff, and/or faculty across the University. This is a benefits-eligible, one-year term appointment with the possibility of extension. Job-Specific Responsibilities: Program Coordination & Delivery: • Coordinate the cyclical delivery of H&LS programs in close collaboration with the program team, maintaining awareness of key milestones, deadlines, dependencies, and outstanding tasks • Support the program team across all phases of program delivery, including launch preparation, implementation, closeout, after-action reviews, and planning for subsequent cycles • Anticipate needs and identify practical solutions when unexpected challenges arise, seeking guidance when appropriate; communicate proactively about progress, competing priorities, risks, or anticipated delays • Supports the execution and delivery of H&LS-managed programs, including, but not limited to: • Du Bois Scholars Program:  Facilitating the application process, Fellow onboarding (travel planning, developing materials, coordinating orientation sessions and other program activities, overseeing fellow travel logistics, processing payments, etc.) • Grant Programs:  Coordinating grant cycles and events, preparing grantee correspondence, facilitating RFP processes, onboarding new grantees, processing award payments, and supporting ongoing relationships • Additional Programs : Support the development, launch, and implementation of new H&LS programs and initiatives as the portfolio evolves. • Provide general administrative and operational support for program activities and events as needed Communication & Stakeholder Support: • Serve as a responsive and professional point of contact for program participants, providing timely, accurate, and clear information and helping resolve questions or connect participants with appropriate resources • Coordinate the day-to-day flow of program communications among internal team members, Harvard partners, participants, vendors, and other stakeholders • Draft and edit clear, polished program correspondence, instructions, reminders, meeting materials, and other written communications for varied audiences • Liaise with the Senior Associate Director of Communications to coordinate website updates, social media content, design requests, newsletter submissions, and program materials, including presentations, booklets, and brochure