Finance | AP Specialist

About Flowdesk At Flowdesk, we are building the infrastructure powering the next era of global finance. As a full-service digital asset trading and technology firm, we provide liquidity solutions, OTC trading, and market infrastructure that connect digital assets to global markets with institutional-grade precision, transparency, and scale. Flowdesk combines expertise from traditional finance, algorithmic trading, and blockchain technology to deliver always-on trading capabilities across the digital asset ecosystem. Founded in 2020, we are a global team supporting institutions, exchanges, and token issuers to enable a tokenized financial markets ecosystem. Why join Flowdesk? You’ll be joining a company operating at the intersection of finance, technology, and crypto; solving complex market problems, building critical infrastructure, and helping shape how digital assets connect to global liquidity. We move fast, think long term, and work with a strong ownership mindset across engineering, trading, product, operations, and business teams. Joining Flowdesk means you will be a key contributor in building and scaling a more transparent and efficient financial markets infrastructure. Role Description We are seeking a rigorous and proactive Accounts Payable Specialist to join our Group Finance team in Dubai. Reporting to the Group Financial Controller, you will own the end-to-end Accounts Payable cycle across our international entities (UK, US, France, UAE, Singapore and Panama), ensuring suppliers are paid accurately and on time, that every transaction is properly recorded, and that our controls hold up across multiple jurisdictions, currencies and regulatory regimes. This is a hands-on role with genuine international exposure — you will be the single point of reference for AP across the Group, working daily with local finance teams, budget owners, external accountants and vendors. It suits someone who enjoys bringing order to a fast-growing, multi-entity environment and wants to help design the processes rather than simply run them. Key Responsibilities • Own the full Accounts Payable cycle for the Group's entities across the UK, US, France, UAE, Singapore and Panama — from purchase invoice receipt to payment and reconciliation • Process and code supplier invoices, expense claims and credit notes accurately in NetSuite, ensuring correct entity, cost centre, GL account, VAT/tax treatment and FX rate • Manage the invoice approval workflow, chasing approvers to ensure the payment calendar is respected and no invoice falls past due • Prepare multi-currency, multi-bank payment runs for review and release, ensuring the '4 eyes' principle and internal payment controls are consistently applied • Maintain the supplier master data, including onboarding of new vendors, bank detail verification and periodic re-verification to mitigate payment fraud risk • Perform monthly supplier statement reconciliations and AP sub-ledger to general ledger reconciliations for each entity, investigating and clearing ageing items • Prepare the AP inputs to the monthly close: accruals for unbilled goods and services, prepayments schedules, intercompany recharges and AP ageing reporting • Support cash management by producing a rolling AP payment forecast per entity and currency, flagging funding requirements to Treasury • Ensure indirect tax compliance on purchases across jurisdictions (UK VAT, French TVA, UAE VAT, Singapore GST, US sales & use tax, withholding taxes), liaising with local advisers on treatment of cross-border invoices • Administer the corporate card and employee expense programme, enforcing the T&E policy and following up on non-compliant or missing receipts • Act as the main point of contact for supplier queries, building strong w