Senior Executive Assistant

A. Assist GM & LTs in business works: • Responsible for maximizing efficiency and effectiveness of all administrative works: daily/weekly/monthly business schedule, meeting arrangement on timing & logistics, visa application, business trip accommodation and traveling arrangement, T&E claim…. • Cooperate with related functions & consolidate data to make the regular report (daily/ weekly/ monthly) as requested, prepare presentations (LTs Meetings, AOP, Projects etc.), meeting minutes for LTs meetings other paperwork tasks, draft the communication for various topics (org changes, leadership guidances, etc) • Support GM/LTs to review and check Recommendation before getting the approval to comply with policies and highlight with exceptional case. • Notify & announce LTs decisions to relating people. • Other administrative works to meet LTs needs and comply with the company’s requirements. • Calendar Management for leaders • Receive activities request • Make reasonable adjustment and proposal for a smooth day to day engagement B. Coordinator for Admin Logistic & Legal: • Manage and booking flight tickets / hotel/ visa for business trips for all Users • Manage & payment Mobifone/Vinafone and telephone services of Long Hau • Manage & arrange layout of the meeting room for workshop/event in Long Hau • Organize for visit trips, meetings at national/regional scope: offsite meeting; team building by being in charge of logistics arrangement: venue selection within budget; contracting process; propose the program agenda & satisfaction survey. • Coordinate with Function Heads to find out the training course within budget; process contract as guideline; schedule training and arranged logistics for team. • Support team on administration for meeting arrangement and any business relative request • Follow company policies & processes. Support team members at locations by printing, follow and get documents approval from LTs • Legal document management • Arrange POA; Notarized documents • Organize meetings, including scheduling, sending reminders and organizing catering when necessary • Coordinate with participants to schedule the meeting • Create the meeting template, work with leaders on the high level content, and work with relative stakeholders to prepare the details • Coordinate the logistics needed for the meetings • Take note for some requested meetings • Send out the meeting minutes • Follow up on the action required • Organized event: Management meeting, Dinner party, welcome party, farewell party, birthday party, regional/VIP visting.... for LTs C. Birthday & Recognition program: • Manage & deliver Birthday gift for all Users ( one time/month >> within 03 days) • Manage & deliver vouchers of Thank you program ( one time/month) D. Others: • Ad-hoc assigned by LTs or Admin Manager • Support CSR activities (Customer Social Relation) • Education: Bachelor’s degree in relevant major • Functional expertise (experiences, functional skills): • Technical/ finance background preferable • Strong communication skills in both English and Vietnamese • Well-organized • CSR knowledge • Administrative experience (2-3 years)