Operations Administrator

ABOUT YOUR ROLE We are seeking a highly organized and detail-oriented Operations Administrator to support our Distribution Center (DC) operations team based in HCM city. This dynamic role requires a versatile professional capable of handling production administration, end-to-end non-trade procurement, inventory management of consumables, and operational reporting. The ideal candidate will ensure that the day-to-day administrative and logistical needs of the operations team are met efficiently.    YOUR RESPONSIBILITIES WILL INCLUDE: 1. Time, Attendance, & Production Administration • Act as the primary Production Admin for operations staff. • Manage and process Time & Attendance (T&A) records, ensuring accuracy for payroll processing. • Monitor, calculate, and record Overtime (OT) hours for the operations team. • Administer and track staff leave applications, ensuring adequate shift coverage and adherence to company policies. 2. Non-Trade Purchasing & Vendor coordination • Coordination end-to-end procurement process for all Non-Trade materials required by the Operations team. • Source reliable vendors and oversee the new vendor setup process. • Negotiate pricing and terms to ensure cost-effective purchasing. • Manage Contract Administration for non-trade suppliers and services. 3. Consumables & Inventory Management • Monitor and manage the inventory levels of all non-trade materials and operational consumables (e.g., packaging materials, warehouse supplies, safety gear). • Conduct regular stock checks and trigger replenishment processes to prevent shortages that could impact daily operations. • Maintain accurate inventory records and optimize stock levels to minimize wastage and reduce costs. 4. Operational Reporting & Document Control • Track core operational performance metrics and KPIs. • Prepare, maintain, and distribute operational performance updates and dashboards on a daily, weekly, and monthly basis. • Monitor, organize, and maintain all operational documentation, ensuring documents are up-to-date, compliant, and easily accessible for audits and daily reference. • Education: College or Bachelor’s degree in Business Administration, Supply Chain, Operations Management, or a related field. • Experience: Proven experience in an operations administration, procurement, or HR admin role, preferably within a Distribution Center, warehouse, or manufacturing environment. • Procurement Skills: Strong understanding of end-to-end purchasing processes (POs, invoicing, vendor negotiations, and contract management). • Good english communication skills. • Having knowledge of Lean, AI applications is preferred. • Technical Skills: Proficiency in Microsoft Office Suite, Google tool, particularly in Excel for maintaining performance dashboards and reports. Experience with ERP, T&A, or Procurement software is highly advantageous. • Soft Skills: Strong negotiation skills, excellent attention to detail, proactive problem-solving abilities, and the capacity to multitask in a fast-paced environment. ---- Note: We do not accept unsolicited referrals or resumes from any source other than directly from candidates using their personal email addresses.