Associate, Experiences

ABOUT SOTHEBY'S Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. THE ROLE Sotheby’s is seeking an Associate, Experiences to join the Special Projects team in New York. Reporting to the Director, Programming — Art & Ideas, the Manager will coordinate the planning and delivery of cultural experiences, private gatherings, recurring programs and special projects across Sotheby’s global markets. This is a hands-on, execution-focused role for a highly organized and resourceful professional who can manage assigned operational workstreams, maintain momentum across multiple projects and deliver thoughtful guest experiences with exceptional attention to detail. The Associate will work closely with colleagues across Programming, Events, Production and regional teams, as well as external venues, vendors and partners. RESPONSIBILITIES • Coordinate assigned experiences and recurring cultural programs from planning through on-site delivery and post-event follow-up. • Take day-to-day responsibility for logistics and operational follow-through for assigned Behind the Scenes experiences and other recurring programs. • Maintain project plans, timelines, budgets, checklists, briefing materials, schedules and run-of-show documents. • Coordinate venues, hospitality, transportation, staffing, guest logistics and vendor requirements in partnership with relevant teams. • Support the Director on major cultural programs, signature experiences, international moments and special projects. • Coordinate property and venue research, comparisons, site visits and feasibility materials for seasonal pop-up houses and temporary spaces, including with Sotheby’s International Realty, brokers and local advisors. • Track installation, furnishing, hospitality, staffing, operational readiness and de-installation workstreams for temporary activations. • Liaise with internal Events and Production teams and external partners to track deliverables, resolve operational questions and flag risks or decisions requiring escalation. • Coordinate vendor onboarding, contracts, purchase orders, invoices and payment tracking with Finance, Legal and other relevant internal teams. • Maintain shared project trackers and contribute to a coordinated global calendar of events and experiences. • Prepare status updates, meeting notes and action logs, ensuring clear owners and timely follow-through. • Support on-site delivery, guest experience standards, vendor reconciliation and project close-out. • Develop repeatable checklists, templates and processes to support consistent and efficient execution. • Ensure all work is delivered with discretion, professionalism and exceptional attention to detail. IDEAL EXPERIENCE & COMPETENCIES • Approximately 3–5 years of relevant experience in events, experiential production, hospitality, cultural organizations, luxury environments or project coordination; exceptional candidates with a different experience profile will be considered. • Experience coordinating event