Associate, PET

ABOUT VAYNERX VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company i s home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers. This role is a hybrid, in-person role. The VaynerX office is located in Hudson Yards, NYC. The Opportunity This is an opportunity for someone who's passionate about people, eager to learn, and excited to understand the operational engine behind a modern People function. You'll work closely with PET Business Partners and the broader People & Experience team, gaining hands-on exposure to the employee lifecycle and the systems, processes, and programs that bring it all to life. If you love bringing order to complexity, solving operational puzzles, and finding ways to make things better, you'll thrive here. At Vayner, we're a team of teachers and lifelong learners. We believe in mentoring, sharing knowledge, and investing in one another's growth, while embracing fresh perspectives and new ideas that challenge us to continuously improve. You'll join a team with incredible institutional knowledge and heart, including colleagues who have been part of Vayner for more than 17 years. We take immense pride in supporting our people, enabling our business, and creating exceptional employee experiences every step of the way. How You'll Make An Impact Leave Management • Leave Administration: Provide day-to-day administrative support for employee leaves of absence, including tracking leave requests, collecting required documentation, maintaining accurate records, and coordinating with employees, managers, and external leave administrators (where applicable) • Leave Coordination: Assist with employee communications, monitoring leave dates and deadlines, coordinating return-to-work processes, and responding to employee inquiries to help ensure a smooth and supportive leave experience. Immigration • Immigration Administration: Provide day-to-day administrative support for immigration matters, including visa applications, renewals, work authorization tracking, employee inquiries, and coordination with external immigration counsel. • Immigration Operations: Assist with collecting employee and employer documentation, coordinating required leadership signatures, tracking case statuses and deadlines, maintaining accurate records, and facilitating communications between employees, internal stakeholders, and immigration counsel. Employee Programs & Operations • New Hire Onboarding: Coordinate new hire onboarding activities, including pre-boarding requirements, documentation, and internal communications to ensure a smooth and welcoming onboarding experience. • Training Program Administration: Manage the day-to-day administration of the Company's compliance training platform, including weekly training uploads, monitoring completion, and following up with employees on outstanding training requirements. • Program Coordination: Support recurring People & Experience initiatives by managing timelines, tracking milestones, coordinating with stakeholders, and helping ensure timely execution. Payroll Administration & Support • Payroll Processing: Support recurring payroll administration by collecting and preparing payroll inputs. • Timekeeping Administration: Support timekeeping processes for non-exempt employees, including providing training, monitoring timecard completion and accuracy, following up on discrepancies, and ensuring timely approvals. • Payroll Operations: Maintain payroll trackers and supporting documentation, monitor payroll changes through completion, assist with audits and reconciliations, and flag