Events & Engagements Specialist

Job title : Events & Engagements Specialist   • Hiring Manager: Global Meetings & Events Hub Manager • Location: Hyderabad • Job type: Permanent and Full time     About the job:   Our Team: Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready?   Events & Engagements Specialists (EESs) within Global Meetings & Events, part of the Procurement Services tower, are responsible for implementing event plans and managing operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during events. They lead the end-to-end process for various event types including internal events, congresses, conventions, advisory boards, speaker training, and virtual engagements.   We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible.   Main responsibilities:   As an Events & Engagements Specialist, you will be responsible for the seamless execution of a wide range of internal and external events, as well as managing engagements with healthcare professionals and external experts. This role requires strong coordination, compliance awareness, and stakeholder collaboration to ensure impactful, efficient, and compliant event delivery across regions.   On Events: • Partner directly or indirectly through third-party agencies with transversal brand teams, creative agencies, HCOs, associations, and exhibit vendors to deliver a seamless end-to-end event experience that meets or exceeds the expectations of internal and external stakeholders. • Provide input on site selection, service contractors, contract negotiations, and budget planning. Facilitate vendor selection as needed. • Ensure adherence to company policies, particularly those related to transparency and compliance. • Manage remote meetings through local vendors and provide technical and analytical support for hybrid and virtual meetings. • Coordinate logistics such as hotel accommodations, transportation, communication, and facility support, either directly or via third-party agencies. • Plan and oversee various types of meetings, identify risks early, and implement mitigation plans. Manage all logistics including attendee registration, data management, speaker communications, audiovisual needs, and off-site arrangements. Hands-on program management may be required in certain cases. • Ensure effective budget tracking, financial reconciliation, and post-event reporting to identify cost efficiencies and process improvements. • Act as a subject-matter expert for implementing and training users on event technology platforms. Provide technical support and data analysis using tools such as Veeva Vault CRM Events Management, SpotMe, and Cvent. On Engagements: • Depending on the event type, either oversee or manage activities related to SEE/HCO/patient engagement for event-related services—from event creation and approval to invitations, contract signatures, financial approvals, post-event invoicing, and transparency disclosures. • Provide input to the Global Rationale Form, if required, for event and engagement approval. • Create and support the completion of Service Agreements using One Sanofi tools and platforms. Manage reviews and approvals via the One Sanofi transparency approval and reporting tool. Coordinate agreement signatures by communicating with both i