Facilities Administrator - Mississauga, Ontario

JOB DESCRIPTION: About Abbott   Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.   Working at Abbott   At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: • Career development with an international company where you can grow the career you dream of. • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.   The Opportunity   This position works out of our Mississauga, Ontario and requires on‑site presence five (5) days per week.   What You’ll Do   The Facilities Administrator will work closely with the Area Facilities Manager to support all facilities activities. The Administrator will be the first point of contact for internal and external customers seeking support and information from the Facilities organization of the 6925 Century Ave. Mississauga site. The Facilities Administrator will provide administrative support to the Area Facilities Manager. Additionally, the Facilities Administrator under the supervision of the Area Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.   • Assist the Area Facilities Manager in all aspects of project implementation as needed. • Support the Area Facilities Manager with external contracts as needed. • Support and provide strong administrative support to the Area Facilities Manager • Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments. • Coordinate all Facilities activities, work direction, and support systems. • Supervise and train facilities employees (if applicable) and contractors as needed. • Independently maintain and update administrative policies and processes. • Manage all work requests, assigning work orders, and providing the overall system administration. • Managing building and equipment maintenance schedules • Responding to urgent maintenance calls • Prepare for emergencies by creating building evacuation and other action plans (employee training, annual fire drill, etc.) • Oversee the first aid training for the building employees. • Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies • Liaising with vendors and suppliers on behalf of Area Facilities Manager • Reporting to the Area Facilities Manager on a regular basis • Supervising cleaning crews and maintenance workers • Documenting processes and keeping maintenance records • Monitoring maintenance budget spending • Plan, organize, coordinate, and direct special events. • Determine staffing needs for special events. Authorize or secure additional staff as required. • In conjunction with local HR manage the employee access cards (new hires, termination, temp. cards, building maintenance cards, etc.) • In conjunction with local HR, manages the security cameras. • Responsible for maintaining facilities certifications   • Distribution of daily mail and deliveries to building employees • Experience working with various couriers such as Purolator, FedEx DHL, UPS, Canada Post • Responsible for purchasing office supplies, paper for printers and other facilities purchases as require