Executive Assistant

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About the role

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.  Job Description We are seeking a highly capable, proactive, and technology-savvy Executive Operations Specialist to support senior leadership within the India organization. This role goes beyond traditional administrative support and requires an individual who can operate independently, learn the business quickly, and serve as a trusted partner to leadership. The ideal candidate is an exceptional organizer, strong communicator, and rapid learner who can anticipate needs, manage competing priorities, and leverage AI and productivity tools to improve efficiency. This individual will help coordinate executive visits, support strategic initiatives, manage leadership operations, and create executive-ready communications and materials with limited guidance. Key Responsibilities Executive and Leadership Support • Partner directly with senior leaders to manage priorities, schedules, business reviews, and strategic activities. • Prepare executive-ready agendas, presentations, briefing documents, and meeting materials with minimal direction. • Coordinate leadership meetings, document decisions, track action items, and drive follow-through. • Anticipate leadership needs and proactively identify solutions before issues arise. Executive Visit and Event Coordination • Lead planning and execution of executive visits to India, including onsite events, site tours, stakeholder meetings, and leadership sessions. • Develop comprehensive visit agendas, logistics plans, attendee schedules, briefing materials, and follow-up actions. • Coordinate meetings between visiting leaders and local teams, ensuring the right content, participants, and objectives are aligned. • Create a seamless experience for executives and guests from planning through completion. Business Operations and Project Coordination • Support special projects, sourcing discussions, and strategic initiatives assigned by leadership. • Learn business operations, organizational priorities, and sourcing strategies to provide increasingly independent support. • Coordinate cross-functional activities across teams and geographies. • Monitor progress against commitments, manage action item follow-up, and escalate risks when appropriate. AI and Digital Productivity • Leverage Microsoft 365, Copilot, and other approved productivity tools to create presentations, meeting summaries, communications, agendas, and business documents. • Use AI tools responsibly to improve efficiency, summarize information, structure content, and accelerate recurring work. Communication and Stakeholder Management • Interface confidently with senior leaders, business partners, executive assistants, and visiting stakeholders across regions. • Draft professional communications and executive correspondence with appropriate tone, clarity, and discretion. • Handle sensitive and confidential information with the highest level of professionalism. Required Qualifications • 5+ years of experience supporting senior leaders, executives, or business operations teams. • Strong proficiency with Microsoft Office and Microsoft 365 tools, including Outlook, PowerPoint, Word, Excel, Teams, and OneNote. • Practical experience using AI tools such as Microsoft Copilot or similar productivity technologies. • Exceptional written and verbal communication skills. • Strong organizational and project c

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