Administrative Assistant for Enterprise Strategy & Administration Group

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About the role

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One. Job Description At U.S. Bank, we're on a journey to do our best, helping our customers and communities make better financial decisions and achieve their goals. We believe each employee brings unique strengths and perspectives that contribute to our success. We are seeking a highly skilled, proactive, and professional Administrative Assistant to provide comprehensive support for two senior leaders and their leadership team within the Enterprise Strategy and Administration organization. This role serves as a trusted business partner and plays a critical role in ensuring the efficient operation of day-to-day leadership activities. The successful candidate will be responsible for managing complex schedules, coordinating meetings and events, arranging travel, processing expenses, supporting business initiatives, and providing exceptional administrative partnership in a fast-paced environment. This role requires a high degree of discretion, judgment, and professionalism in handling sensitive and confidential information. The ideal candidate will possess business acumen, exceptional organizational skills, sound judgment, a track record of anticipating needs, solve problems proactively, and manage multiple priorities in a fast-paced environment. They will be a highly effective administrative professional who consistently delivers exceptional service, operational excellence, and support to senior leadership. Key Responsibilities Executive & Administrative Support • Provide high-level administrative support to two senior leaders and their leadership team. • Manage and safeguard highly sensitive and confidential information, exercising exceptional judgment and discretion while supporting executive decision-making, organizational planning, personnel matters, and business operations. • Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders and time zones. • Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges. • Coordinate and manage meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements. • Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries, ensuring a high level of accuracy, seamless execution, and proactive resolution of scheduling or travel-related issues. • Prepare and submit expense reports accurately and in a timely manner. • Serve as a key point of contact for internal and external stakeholders. Leadership Team & Business Support • Support leadership meetings, business reviews, operating routines, and business planning activities. • Coordinate leadership team communications, action item tracking, and follow-up activities to support execution of key priorities. • Prepare and distribute presentations, reports, organizational materials, and executive communications. • Partner effectively with leaders, business partners, and administrative professionals across the organization to drive coordination and business effectiveness. • Support onboarding activities, employee engagement efforts, and organizational initiatives.

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