Front of House / Administrative Assistant (m/f/d)

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About the role

Front of House / Administrative Assistant (m/f/d) Company: Boeing Deutschland GmbH - BDG Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally. This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment. Why you’ll love this role • Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations. • Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support. • Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility. • Clear, structured responsibilities with opportunity to expand your skillset and take on project work. What you’ll do (position responsibilities) • Manage the lobby and other common areas to ensure they are maintained to a high professional standard. • Support the coordination of visits, meetings, conferences, and guest events. • Provide reception and guest management services, including answering calls and booking conference rooms. • Handle incoming and outgoing mail. • Coordinate with vendors for events and office maintenance. • Collect, organize, and maintain data for processing and electronic information systems. • Order and manage office supplies, including stationery and kitchen items. • Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam. • Identify and report safety hazards and support employee onboarding and offboarding processes. • Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination. • Provide basic support with a variety of systems and tools, and coordinate with IT support as needed. • Perform additional administrative tasks as required. What we offer you • Vacation:  32 vacation days to support work-life balance. • Personal Time Off:  Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement. • Meal and Transportation Allowances:  Monthly meal allowance of €115 and a €50 transport credit. • Pension Plan:  A pension plan with 13 monthly payments and flexible contribution options. • Life and Disability Insurance:  Coverage for life insurance and total occupational disability. • Sick Leave Salary Gap Insurance:  Income protection during sick leave. • Global Travel Coverage & International SOS Assistance:  Support for business travel worldwide. • Medical Benefits Abroad:  Emergency medical protection while traveling. • Career Development:  Access to the Learning Together Program, supporting degrees, MBAs, and certifications. • Well-Being Support:  Employee Assistance and Well-Being programs. For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level. What we’re looking for (basic qualifications) • Excellent written and verbal communication skills in German and English. • Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint. • Professional presence and a strong customer-service mindset. • Ability to work independently as well as collaboratively across cross-functional teams. • Strong organization and time-management skills, with the ability to prioritize under pressure. • Attention to detail, a positive attitude,

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