Medical Team Coordinator (maternity leave cover – 2 years)

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About the role

Salary Range: Kč602,616.00 - Kč1,119,144.00   Job Description Summary #LI-Hybrid Location: Prague, Czech Republic 2 years fixed-term role (maternity leave cover) This role is based in Prague, Czech Republic. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you. As a Medical Team Coordinator, you will play a key role in supporting Medical Affairs activities and ensuring the seamless execution of events, projects, and operational processes. You will coordinate and contribute to a broad range of Medical Affairs operations including managed access programs, study support activities, medical governance, procurement processes, medical projects to deliver compliant, high-quality initiatives that advance patient care. Working in a dynamic pharmaceutical environment, you will manage events, promotional and non-promotional materials, contracts, budgets, and business-critical systems. You will act as a trusted expert on compliance processes, helping ensure activities meet regulatory, legal, and data privacy requirements. This is an exciting opportunity for a highly organized and proactive professional who thrives on collaboration, problem-solving, and driving operational excellence.   Job Description Key responsibilities:   Medical / Marketing Operations Management   • Lead the end-to-end planning and execution of medical, marketing, and educational events, including congresses and trainings.  • Coordinate logistics, vendors, suppliers, speakers, and stakeholders to ensure successful event delivery.  • Participate in management of promotional and non-promotional material approval, production, distribution, and inventory processes.  • Support key opinion leader and healthcare professional engagements, including contracting and administration.  • Monitor budgets, track spending, and provide operational support for cross-functional projects and initiatives.    Approval Compliance / Legal & Data Privacy / Procurement   • Act as a subject matter expert for approval processes, compliance requirements, and company procedures.  • Coordinate approvals, purchase orders, and documentation to ensure timely and compliant execution of activities.  • Manage third-party risk management processes and support vendor compliance across assigned projects.  • Maintain audit-ready documentation and serve as the primary contact for compliance-related requests.  • Partner with Legal and Data Privacy teams to support contracts, vendor agreements, and regulatory requirements.    Project Management and Training  • Coordinate and deliver marketing and medical projects from planning through execution.  • Support process improvements, system enhancements, and implementation of new operational solutions.  • Facilitate cross-functional collaboration to ensure timely completion of projects and activities.  • Provide training and guidance on systems, processes, and compliance requirements to business stakeholders.  • Track project progress, identify risks, and help drive efficient and compliant execution    Essential Requirements: • Min. 1-2 years of experience in Team Coordination or Project Administration roles, preferably in pharmaceutical or healthcare industry (e.g. Clinical Trial Assistant)  • University degree in life sciences, business or a related field  • Proficient Czech / Slovak and English, both written and spoken  • Ability to work with multiple systems simultaneously   • Ability to manage multiple priorities at the same time  • Proactive problem-solving mindset with strong coordination and project tracking skills   • Excellent organizational, communication, and interpersonal skills  • Structured, detail oriented, and disciplined in execution  • Experience with docume

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