Executive Assistant

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About the role

Our Mission At Omnea, we’re reinventing how enterprise businesses operate, starting with the most painful parts: procurement – where a single purchase can drag on for months, trigger 50+ emails , and pull in Finance, Legal, Security, and IT just to get something approved. We’ve raised $75M from Khosla Ventures, Insight Partners, and Accel to change that. Our AI-native platform connects every person, step, and system so buying is fast, safe, and efficient – one place to request, automated approvals and renewals, real-time supplier risk, and complete spend visibility. The opportunity is massive. Every enterprise on the planet has this problem and nobody has solved it . We’ve 10x’d ARR to double-digit millions in 18 months and are trusted by global enterprises like Spotify, MongoDB, Monzo, and Albertsons. We’re now the 4th fastest growing startup in Europe & the Sunday Times' #1 Best Medium Sized Tech Company To Work for. Our team previously scaled Tessian ( cybersecurity tech, backed by Sequoia, Balderton, Accel , acquired post-Series C), and our team includes ex-founders operators who’ve grown unicorns, shipped world-class products, and executed at the highest levels. You’ll work alongside leaders like Ben , Abs , Sabrina , and Rebe . Find out more about the team and life at Omnea here . What we're looking for We’re looking for a highly organised & proactive Executive Assistant for our Executives. You will be the backbone of Omnea’s executive office, ensuring efficiency and seamless operations. Your focus will be on managing key personal & professional priorities, and providing administrative and strategic support—allowing our execs to focus on scaling the business through the next phase of growth! You’ll be joining us at a pivotal time as we’re scaling fast and building the category-defining agentic operating system for procurement. And we are looking for the best Executive Assistant out there to help us turn procurement into a true competitive advantage! What Can You Expect? As the backbone of Omnea’s executive office, you’ll proactively coordinate, manage and keep track of your assigned Exec's schedules, projects and commitments. You will work closely with the Omnea leadership team and act as the primary point of contact for key stakeholders on all matters related to our execs. You are someone who acts like an owner, can craft at speed and loves working in a fast-paced environment with significant impact. You’ll provide strategic and executive support , by managing our executives' complex calendars, ensuring seamless scheduling across multiple time zones. You’ll own email and communication filtering as well as prioritising, drafting, and responding as necessary. You’ll act as a gatekeeper , ensuring our executives’ time is spent on high-impact activities. You will manage conflicting priorities and prioritise different demands, you’ll focus on solutions, and are comfortable navigating change and removing blockers. You’ll plan, schedule and coordinate internal and external meetings and ensure agendas are well prepped, action items tracked, minutes taken and follow-ups done in a timely manner. You’ll also assist with board materials, investor updates, and briefing notes. You’ll organise and book all travel , including flights, hotels, transfers and visas. You’ll prepare detailed travel itineraries and handle last-minute changes seamlessly. You’ll own all operational and administrative tasks, such as expenses, invoices, and budget tracking related to our executives' activities. You’ll act as the first point of contact for all key stakeholders, including prospects and customers on behalf of our executives. You’ll manage confidential information with the highest level of discretion. You’ll also proactively solve problems and antici

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