Jobs / United States / Harvard University
Arts and Humanities Divisional Administrative Coordinator
Harvard University · 🇺🇸 Cambridge, MA, US
Sponsorship verdict
Sponsorship possible
One solid signal, not two — worth applying, and worth asking about sponsorship early.
- Employer is on a government sponsor recordThe US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
- The posting doesn’t mention sponsorshipSilence isn’t a refusal — ask the recruiter before investing much time.
- No salary bar for this routeH-1B has no fixed salary bar: the employer must pay at least the prevailing wage for the role and area. Cap-subject employers enter a lottery weighted by wage level. Source: https://www.federalregister.gov/documents/2025/12/29/2025-23853/weighted-selection-process-for-registrants-and-petitioners-seeking-to-file-cap-subject-h-1b, rules effective 2026-02-27.
- Confirmed live todayWhen a source last listed this job as open.
US H-1B: cap-subject employers enter a lottery weighted by wage level — Level I gets 1 entry, Level IV gets 4 (DHS projected selection odds ≈15% at Level I to ≈61% at Level IV). Universities and non-profit research employers are cap-exempt. The $100,000 fee for new petitions from abroad is currently blocked by a court order (appeal pending).
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Sponsor Radar — Harvard University
The US Department of Labor certified 123 H-1B/E-3 labor condition applications for this employer between Oct 2025 and Jun 2026 (latest Jun 2026) — the step every H-1B hire needs first. USCIS also records 73 H-1B approvals in FY2023. Source: LCA disclosure data (US Department of Labor (OFLC)).
Past sponsorship or register membership never guarantees sponsorship for this vacancy or for you. Full Sponsor Radar for Harvard University →
About the role
Job Summary: The Division of Arts and Humanities seeks an organized, proactive, highly discreet, and experienced Administrative Coordinator III to provide full-time administrative and executive support to the Dean and contribute to the effective operation of the Divisional office. The Administrative Coordinator serves as a primary point of contact for the Dean, interacting with internal and external constituents and coordinating a complex portfolio of decanal, scholarly, and external commitments. The position manages the Dean's calendar and priorities, provides meeting and event support, assists with communications and correspondence, and develops effective systems for tracking deadlines, commitments, records, and follow-up activities. Working closely with the Director of Strategy and Programs supporting other senior Divisional leaders, this position anticipates needs, independently resolves routine administrative issues, and helps ensure the smooth execution of the Dean's and Division's priorities. Job-Specific Responsibilities: Executive Support and Calendar Management • Provide comprehensive administrative and executive support to the Dean. • Serve as a primary point of contact for internal and external constituents seeking access to or information from the Dean. • Manage a complex calendar encompassing decanal responsibilities, scholarly activities, University commitments, and external engagements. • Exercise sound judgment in prioritizing meeting requests and determining appropriate scheduling based on urgency, importance, preparation requirements, and the Dean's priorities. • Coordinate schedules with other senior administrators and staff whose responsibilities intersect with the Dean's work. • Meet regularly with the Dean to review upcoming commitments, priorities, deadlines, protected work time, and scheduling needs. • Develop and maintain systems for tracking deadlines, commitments, follow-up items, invitations, and time-sensitive responsibilities. Email, Correspondence, and Communications • Assist with daily management and triage of the Dean's email, identifying urgent or time-sensitive messages, meeting requests, invitations, and matters requiring the Dean's attention. • Draft and maintain templates for routine correspondence on the Dean's behalf, reflecting the Dean's preferred tone and communication style. • Handle confidential, sensitive, and private information with a high degree of discretion and tact. • Assist with routine letters and communications for the Dean and other senior leaders in the Division. • Update mailing and contact lists and assist with Divisional website content and news items as needed. Meeting, Event, and Program Coordination • Coordinate the Dean's meetings and events from initial scheduling through execution and follow-up. • Prepare and organize agendas, briefing materials, presentations, reading materials, and other documentation. • Coordinate preparation and distribution of substantial meeting materials for standing committees and other University meetings. • Research and arrange meeting venues, catering, audiovisual support, visitor access, accessibility, and other logistics. • Participate in regular Divisional staff meetings to coordinate calendars, upcoming activities, priorities, and responsibilities. • Take meeting notes and prepare minutes or follow-up materials as requested. Office Administration and Operations • Help ensure the smooth day-to-day operation of the Division's main office. • Answer phones, greet and assist visitors, and respond to routine inquiries. • Coordinate visitor access and communicate with building management as needed. • Perform on-campus administrative activities such as printing, preparing meeting spaces, organizing materials, receiv