Administration Specialist

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About the role

About GenScript Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions. About GenScript Biotech Corporation Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions. Position: Administration Specialist Location: Singapore Report to: Administration Lead Position Summary The Admin Specialist is responsible for the daily administrative operations and employee support services of the Singapore office. This role ensures efficient front desk management, workplace operations, office services, visitor reception, office supply management, travel coordination, event support, and administrative expense processing. The position plays an important role in maintaining a professional workplace environment and delivering a positive employee and visitor experience. Key Responsibilities 1. Front Desk & Reception Services • Provide daily administrative support and respond to employee and visitor inquiries. • Coordinate visitor registration, access arrangements, and reception activities. • Maintain reception areas and ensure a professional office environment. • Manage visitor access cards and reception logistics. 2. Workplace & Office Operations • Manage front desk operations, including visitor reception, telephone handling, and mail/courier distribution. • Coordinate with property management and building service providers on office-related matters. • Manage meeting room operations and workspace arrangements. • Oversee office facilities, equipment maintenance, repairs, and preventive maintenance schedules. • Coordinate office environment enhancements, including plants, common areas, and workplace experience initiatives. • Support company seals, business cards, and administrative documentation management. 3.Office Supplies & Pantry Management • Manage office supply procurement, inventory control, and replenishment. • Coordinate purchase and distribution of office equipment and consumables. • Manage pantry supplies, beverages, snacks, and related vendor services. • Monitor inventory levels and optimize purchasing efficiency and costs. • Ensure pantry and common areas remain organized and well maintained. 4. Visitor & Travel Coordination • Coordinate local and overseas visitor arrangements and reception activities. • Support executive visits, business meetings, and site tours. • Assist employees with travel-related administrative support, including hotel and transportation arrangements. • Manage preferred hotel partners and travel-related resources. • Prepare business invitation letters and travel support documentation when required. 5.Employee Activities & Event Support • Support planning and execution of company events and office activities. • Coordinate vendors, venue arrangements, event logistics, procurement, and onsite support. • Prepare event communications and attendance records. • Track event budgets, process payments, and man

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