Junior Finance Assistant - Warsaw Hub

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About the role

The role The Junior Finance Assistant, supporting London Billing function, sits within our Warsaw Hub and is part of the Finance Team. The Billing function in London looks after all Partners in the London office and deals with all aspects of their billing.  You will be assisting the London billing team in issuing bills and completing a multitude of tasks in order for a bill to be successfully issued and paid.  Our role is to reduce the risk related to the size of our WIP in our balance sheet.  Our strength comes from our teamwork and working as a highly talented and collaborative team. Who you will work with You will predominantly be working with Billing Advisors, Billing Coordinators, Client Centric Billing Team and other Billing Assistants. You will also have contact with Partners, Managing Associates, Practice Assistants and our Delhi Finance Team. What you will be responsible for The specific purpose of this role is to provide assistance and support to the Billing Team within the London Office.  What you will do You will be assisting a high number of colleagues within the team, where you will be required to prioritise your workload effectively and be able to interpret various instructions.  Operational Activities: • You will be allocated requests received in the joint mailbox. • Day-to-day billing support of billing team including the client centric billing team. • Amending, authorising, finalising and emailing bills. • Collating and filing documentation to go with bills. • Updating information within GPMS/Intapp. • Following guidance with the Biller to Interact with Partners, Managing Associates and other business professional colleagues. • Chasing outstanding draft bills (to include outstanding timesheets). • Ad-hoc queries. Tasks: • Reviewing and actioning tasks allocated via the London billing assistant mailbox or client centric assistant mailbox. • Amend attachments/breakdowns (transfers / time splits) as part of the billing process. • Prepare Matter Review Reports and Matching Excel Reports. • Prepare pre bill guides/draft invoices following guidance from the Biller. • Amend draft invoices. • Update matters from e-billing validation report. • Deliver bills (including CC Worldwide and Newcastle bills). • PDF of bills. • Collating and filing all bill papers in the relevant network drive. • Time/costs transfers and write offs in line with current policies. • Cancel invoices, print credit notes and reissue bills (same day) where applicable. • Collating and filing cancelled bill papers and applicable credit notes in the relevant network drive. • Intapp tasks. • Viewing detail within matter financials under guidance from the Biller. • Follow up with Practice Assistants to update matters when Managing Associates leave. • Liaise with Delhi Team on specific billing tasks. Reports: • Run open drafts reports. • Run weekly matching anticipated report. • Run Write off drafts report • Run pre bill time report. Report matter financials: • Time and costs on clock (identify standard rate and contract rate), under guidance from the Biller. Intapp/Matter Maintenance (Following Guidance from Biller): • Update phases and tasks including mapping for e-Billing clients. • Add / remove quoted fee detail. • Update rates, by either a rate set or applying project specific rates • Update billing address, tax/zero rated, print formats. • Matter discounts. • Update purchase order numbers, payable by info, client reference, cost number.   Your experience Skills: • You should be able to demonstrate excellent organizational skills, with an aptitude to follow processes and instructions, plus understand new concepts quickly. • You will need a flexible working approach and the confidence to communicate, both writte

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