Corporate Paralegal

#MaesaMagic    The next-gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection— sparking new ideas and possibilities and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation, and marketing capabilities, Maesa delivers new, better, and different products with unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. Our portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine’ry , Being Frenshe , and Niches & Nooks, among other brands. POSITION OVERVIEW Maesa is seeking an experienced Corporate Paralegal to provide broad-based support to the Legal team across corporate governance, commercial contracts, compliance, legal operations, and other general legal matters. The Paralegal will assist with nondisclosure agreements and other commercial agreements; corporate and regulatory filings; entity management; legal research; and the organization and maintenance of the Legal team’s records, systems, and workflows. The role will also support compliance activities, including policy administration, audits and monitoring, training, regulatory tracking, remediation, and reporting. The ideal candidate has at least five years of relevant corporate paralegal experience, exercises sound judgment, handles confidential information with discretion, and can independently manage multiple priorities in a fast-paced, global environment. The Paralegal will report to the Chief Legal Officer. This role is based in NYC, with an expected in-office presence of at least three days per week. KEY RESPONSIBILITIES • Support attorneys with commercial agreements and other legal matters by preparing drafts, proofreading documents, comparing versions, incorporating comments, and coordinating internal review and approval. • Draft, review, and revise routine nondisclosure agreements and other agreements using approved templates, forms, and playbooks; identify nonstandard terms and escalate them for attorney review. • Coordinate contract execution, including signature requests, approvals, closing deliverables, and confirmation that fully executed agreements are properly stored and accessible. • Manage and maintain the Legal team’s document repository and contract management processes, including intake, naming conventions, version control, executed agreements, retention, and retrieval. • Support corporate governance and entity management, including preparing and maintaining organizational documents, officer and director records, good-standing certificates, and other required filings. • Assist with legal and factual research and prepare clear summaries, chronologies, correspondence, notices, forms, and supporting materials for attorney review. • Maintain legal trackers, templates, forms, checklists, and process documentation, and recommend practical improvements to Legal team workflows and systems. • Assist with maintaining and updating compliance policies, standards, procedures, controls documentation, and related Legal team records, including support for SOX-related processes where applicable. • Support compliance risk assessments, monitoring, and audit activities by gathering information, documenting processes and controls, maintaining evidence, tracking findings and remediation items, and following up with responsible stakeholders. • Monitor compliance calendars, regulatory developments, training requirements, and other recurring obligations, and escalate deadlines, potential issues, or changes requiring attorney review. • Coordinate compliance communications,