Office Manager

Meet Yubico Yubico is a global leader in identity security and creator of the YubiKey, the original hardware-backed passkey. We are publicly traded on Nasdaq Stockholm; our global footprint includes headquarters in Stockholm, Sweden, Silicon Valley, California; and Singapore. Why Join Our Mission? At Yubico, we are guided by a shared belief that your work matters. We operate under a cultural philosophy of Speed with Integrity , pushing the boundaries of technology to secure the AI frontier—protecting both human and agentic AI interactions—and leading the transition to post-quantum cryptography. In everything we do, we live by our core values: • Battle Friction: We constantly look for new ways to simplify our products, our work, and the user experience. • Inspire Higher: We think big, champion the open internet, and strive to do the right thing even when it is difficult. • One Team: We are open, responsive, and collaborative, overcoming challenges and celebrating our successes together. Aligned with our commitment to open standards, we foster a thriving builder ecosystem through the Yubico Developer Program , offering free open-source repositories , libraries, and SDKs to help developers rapidly integrate strong hardware authentication into any application. Through close collaborations with technical partners like Google, Microsoft, and Amazon, as well as newer frontiers like OpenAI, we continue to shape a safer digital world while donating security keys to protect vulnerable communities, journalists, and humanitarian groups worldwide through our Secure it Forward program. The Role We are looking for a proactive, service-oriented Office Manager to keep our Seattle office running smoothly and make everyday work easier for employees and leaders. You will own day-to-day workplace operations, serve as the administrator and first point of contact for our corporate travel platform, and provide occasional administrative support to executives. This is a hands-on role for someone who enjoys creating an organized, welcoming workplace, solving problems and improving how things work. Tasks & Responsibilities Office operations and employee experience • Own the day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests and a welcoming employee experience. • Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security/access administration and office-related purchasing. • Support onsite onboarding/offboarding logistics, office changes and small workplace improvements in partnership with People, IT, and other teams. • Track office spending and invoices; maintain clear vendor contacts, procedures and service follow-up. • Responsible for onsite physical access and security systems. Alarms and emergency notifications Corporate travel platform and support • Administer our corporate travel platform, traveler profiles, approved configurations, unused credit management, and up-to-date user guidance. • Be the first point of contact globally for employee travel questions; troubleshoot routine issues and escalate to the travel provider as needed. • Support travel bookings, itineraries and changes when needed, within the company’s travel policy and defined support hours. • Partner with Finance, People and travel vendors on policy communication, basic reporting, costs and process improvements. • Support travel for company guests, board members, candidates. Light executive and administrative support • Help designated executives with occasional scheduling, meeting logistics, travel coordination and expense administration. • Administrative support as needed. Project coordination and events • Keep small workplace and administrative projects organ