Administrative Assistant - (On-Site)

Who We Are: Exiger is the AI partner for supply chain and procurement automation. Its centralized 1EXIGER.AI platform allows organizations to manage their entire operating network, from parts to suppliers, regulators, and customers, through an autonomous agentic workforce that learns, adapts, and augments with every decision. The AI-native platform, combined with the largest supply chain knowledge asset, empowers 550+ global customers, including 150 Fortune 500 and 80+ government and defense industrial organizations, to act first. Exiger is FedRAMP® authorized and a 2x Leader in Gartner® Magic Quadrant™ for Supplier Risk Management. Administrative Assistant (Full-Time, On-Site) Location: Huntsville, Alabama Exiger is seeking a proactive, highly organized Administrative Assistant to support our Huntsville leadership team and office operations. This role combines administrative support with hands-on project and program coordination, including helping drive the buildout and operational readiness of our Huntsville office. You’ll keep schedules, stakeholders, and action items aligned while ensuring the details of daily office operations are handled effectively. What You’ll Do: • Provide administrative support to senior leaders, including calendar management, meeting scheduling, correspondence, and expense processing. • Coordinate the Huntsville office buildout, working with leadership, facilities, IT, security, and external vendors to keep activities aligned and moving toward completion. • Maintain project schedules, milestone trackers, and action logs; follow up with owners, identify dependencies, and flag delays or decisions requiring leadership attention. • Organize project coordination meetings, capture decisions and next steps, and provide clear updates on progress and outstanding needs. • Support office readiness and ongoing operations by coordinating equipment deliveries, office supplies, service providers, and facilities requests. • Partner with Exiger’s security team to support physical security procedures, visitor coordination, and administrative preparations for future secure workspace needs. • Plan meetings and events, including space, schedules, agendas, catering, and other logistics. • Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. • Receive mail and packages and scan, distribute, or route materials as needed. • Prepare, edit, and distribute reports, presentations, meeting materials, and other documents. • Coordinate with administrative colleagues across the business to support consistent processes and timely follow-through. What You Need: • U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance, if required by the role. • High school diploma or equivalent. • At least two years of experience in administrative support, office management, project coordination, or a related function. • Demonstrated experience supporting project or program management activities, including coordinating stakeholders, tracking milestones, and following action items through completion. • Strong organizational skills and the ability to manage competing priorities, anticipate needs, and communicate progress clearly. • Sound judgment, discretion, and experience handling sensitive information. • Ability to work full-time on-site at our Huntsville, Alabama office. Preferred Qualifications: • Active Secret security clearance or higher. • Working knowledge of physical security practices, such as visitor management, access control procedures, and protocols for secure office environments. • Experience coordinating office buildouts, relocations, facilities projects, or similar initiatives involving multiple teams and vendors. • Associa